Halifax Sailing Association, General Meeting, December 4, 2008

Commodore Field called the meeting to order at 7:25 p.m. He read the minutes of the November General Meeting to membership.  A motion was made and seconded to accept the minutes.  Bill Field announced the slate of officer's for membership's vote.

Slate of Nominated  2009 Officers:

Commodore:  Bill Field
1st Vice Commodore: Mike Stambersky OR  Roger Cutler
Fleet Vice Commodore: Sue Moni
Events Vice Commodore: Gary Smith
Membership Vice Commodore: Mike Toledano;
Treasurer: Christopher Likes
Secretary:  Edward Deustachio

Commodore Field, Marguerite O'Brien and Carol Long gave ballots to the membership.  After the votes were tallied, the 2009 Board will be:

      Commodore:  Bill Field
1st Vice Commodore: Roger Cutler
Fleet Vice Commodore: Sue Moni
Events Vice Commodore: Gary Smith
Membership Vice Commodore: Mike Toledano
Treasurer: Christopher Likes
Secretary:  Edward Deustachio

Additionally, At-Large Representatives will be:

Jim Cunningham, ERAU, Pat Adsit, HRYC; Jimmy Deans, Hobie Fleet 80.  The position of immediate past commodore was eliminated  in 2009 and will be reinstated, if necessary.

Commodore Field thanked the 2008 Board and the general membership for their help in making 2008 a successful year. He welcomed the new board members.  A motion to adjourn was made and seconded.  The meeting ended at 8:15 p.m.  The election celebration continued with the Corinthian Spirit. HSA members had a great time.

Respectfully Submitted,

Carolyn Long, Events Vice Commodore
Acting Secretary
December 27, 2008

HALIFAX SAILING ASSOCIATION                November 6, 2008

General Meeting                                                                       7:10 – 7:50pm

Minutes of the October 2^nd meeting were read by the Commodore. A motion to accept             was made, seconded and passed.

Peter O’Brien mentioned that November 30^th is the end date for turning in a ballot, voting          for the “HSA Member of the Year”. Results will be announced at the December   4^th meeting.

Gold Member qualifications will be examined on Thursday, November 13^th; those         G-Members who have not met the 24 point minimum will be contacted and then     required to move their boats out of the Sailing Center, Inc. compound.

Estelle Lampert asked about the protocol that was followed when the Gold Member     boats were moved into new locations on the property; the reconfiguration decision    was made by the Board, in accordance with the bylaws. Bill Field cited the youth- instruction mission of the HSA when he explained the rationale for the boat        moves. Access to every boat in the yard is much better now, noted some            members.

Steve Caron announced that the Lake Eustis Club had a Capri 15 for sale, an ideal boat to        add to the two other Capris owned by the HSA.

Wayne Merrill asked about the boat classifications that were to be used in the Turkey Trot race, scheduled for Saturday, November 8^th. Steve Caron’s answer: multi-hulls, keel boats, centerboard boats – did not draw length distinctions. This was questioned             by other members who had been accustomed to the 20 foot division in the mono-          hull boats. Saturday morning the class distinctions will be clarified.

Carol mentioned that Turkey Trot activities will begin at 9:00 . To ensure variety in the    pot luck dishes that everyone is to bring to the TT, members should check with      Carol.   Soda, beer and meat will be provided.

There will also be an SOS barbecue held at the Sailing Center on November 14^th.

When officers are voted upon, can new names be “written in” on the ballot? No.

Terri Clark quickly summarized the skateboard park status: the City gave permission to             the skateboard organization to “plan, design, and build” the park.

Slate of Nominated Officers:

            Commodore: Roger Cutler; Bill Field

            1^st Vice Commodore: Mike Stambersky; Roger Cutler

            Fleet Vice Commodore: Sue Moni; Bill Eve

            Events Vice Commodore: Gary Smith

            Membership Vice Commodore: Mike Toledano; Lew Slaughter

            Treasurer: Edward Deustachio; Christopher Likes

            Secretary: open to volunteers, nominees

HALIFAX SAILING ASSOCIATION

BOARD MEETING MINUTES

SEPTEMBER 24, 2008

Board Members Attending:

 Commodore, bill Field

First Vice Commodore, Roger Cutler

Membership Vice Commodore, Peter O’Brien

Events Vice Commodore, Carolyn Long

Treasurer, Christopher Likes

Past Commodore, Gary Smith

Hobie Fleet, Steve Caron

Absent:

 Fleet Vice Commodore, Sue Moni

Secretary, Linda Dammer

HRYC, Pat Adsit

ERAU, Jim Cunningham

Other Attendees: Pete Haley

 Commodore Field called the meeting to order at 1815. Carolyn Long read the minutes of the August 27^th Board Meeting. Additionally, she referenced the specific document of Sailing Center Affiliate Policy and Procedures to officers. Officers discussed the minutes and policy. After discussion, a motion was made by Gary Smith to approve the minutes and policy. All concurred.

 Commodore Field asked that the Board approve all minutes, which may or not have been approved since the January 2008 Board meeting. One Officer requested that the Board Minutes from Patricia Whitsett, dated April 30^th be noted as being cancelled and superseded by a later version, pursuant to Ms. Whitsett’s request to cancel them.

Old Business:

 Peter O’Brien stated that the member celebration considered for October 11^th would not take place for various reasons.

Pete Haley expects delivery of the dollies order within two weeks or less.

A lengthy discussion ensued regarding Affiliate Policy’s impact within the scope of wording in the By-Laws. Some suggestions, to change the By-Laws, and establish a committee to change them, to add addendums to the current By-Laws. The Board members read specific articles from the Bylaws. A motion was made to appoint a committee to revise the By-Laws in entirety pursuant to recent changes and other changes. After discussion, it was withdrawn. The Articles of Incorporation were also reviewed by some of the Officers. An attendee will draft an addendum to the current By-Laws to include the Affiliate Policy and officer criteria for the next board meeting.

 Gary Smith stated a Public Meeting by the City of Daytona City would occur on Thursday, September 25 @ 2 p.m. He will attend the meeting.

  Gary also addressed the parking problem where boats are being blocked in by cars/trucks.

 After discussion of security issues, a motion was made by Christopher Likes and seconded by Carol Long to purchase a security device that would automatically close the entrance gate. The cost $695, all agreed. Additionally, the access to the restrooms will be moved to a more accessible location.

 Email communication should be enhanced for better member communication.

 Membership Vice Commodore stated that four gold members are awaiting space. The configuration of space required was needed. A committee consisting of Gary Smith, Peter O’Brien and Pete Haley was formed for space reallocation. The committee will consider the size of the racks and the needs of club and gold member boats. Some boats are not being used. Under consideration is possibly selling the unused boats.

 First Vice Commodore stated that there were thefts on gold member boats. Board members agreed that a definition of family membership is needed. Exit from bathrooms seemed to complex members. Gary Smith mentioned that the current system is needed to ensure that members can exit during a power outage.

 Treasurer Likes advised the BOD of his meetings with two attorneys and that he obtained their opinions. He mentioned Officers are volunteers but their personal assets could be compromised if there was a lawsuit. D & O insurance at a cost of $900 to $1200 could protect the individual BOD member’s personal assets from any potential litigation. Christopher will further investigate the cost of Directors and Officers Liability Insurance and report the cost to the BOD. Other insurance issues were discussed, including the cost of insuring club boats, property coverage, etc. Should the boats that are not being used be sold? There may be potential revenue from the sale and a reduction of insurance cost per boat.

 Tax implications of a non profit organization and regulations regarding income were discussed.

 Fees for large boat cleaning by a vendor required more clarification. Some board members suggested that unused boats be removed or sold. Other members felt that progression in all types of boats was needed. Some boats are currently being repaired or are in need of repair.

 Events Vice Commodore mentioned the upcoming Turkey Trot on November 1^st. Steve Caron will provide the turkey and ham. Pete Haley is the Race Committee Chairman. Roger Cutler expressed his concerns that the racing rules be strictly adhered; the last two races there were a few complaints regarding rank/rating/class.

 The board approved designing letterhead with a burgee logo.

 Carol addressed access for trailered boats during the Trot with passage way for boats to launch.

The City will be notified that there are too many ruts in the pathway. Carol Long also stated that the first gate, City of Daytona, impacted events and classes. A sign will be posted that there is an alternative way via the “Park” or around the first gate to enter.

 Turkey Trot food and beverage budget was approved by the Board in the amount of up to $500.

 Carol Long motioned that a new lawn mower be purchased. C. Likes seconded the motion, all agreed. A lawn mower will be purchased; cost approved up to $200 excluding tax.

 There being no further business, Christopher Likes motioned to adjourn, the motion was seconded by Peter O’Brien, all agreed to adjourn. The meeting adjourned at 20:03.

 Respectfully submitted,

Carolyn Long, EVC, interim secretary

September 24, 2008

HALIFAX SAILING ASSOCIATION GENERAL MEMBERSHIP MEETING

August 7, 2008

Board Members Attending:

 Commodore, Bill Field

First Vice Commodore, Roger Cutler

Fleet Vice Commodore, Sue Moni

Membership Vice Commodore, Peter O’Brien

Events Vice Commodore, Carolyn Long

Past Commodore, Gary Smith

Secretary, Linda Dammer

Hobie Fleet, Steve Caron

Officers Absent:

 ERAU, Jim Cunningham

HRYC, Captain Pat Adsit

Treasurer, Christopher Likes

 Meeting called to Order:

 Commodore, Bill Field called the meeting to order at 7:00 p.m. Bill asked if there was any old business for discussion or if anyone disagreed with the minutes from the July General Membership meeting. 

 New Business:

 Commodore, Bill Field started discussion regarding the request from HYS ( Halifax Youth Sailing) to become an affiliate member of H.S.A. ( Halifax Sailing Association).  Bill explained how the Board of Directors had discussed the proposal at the BOD meeting held on July 30, 2008.  All board members at the BOD meeting had voted in principle to allow HYS to become an affiliate member.  The BOD recognized that more research was required before rendering a decision since they as well as others still had questions.  Bill explained that a committee had been selected to explore any lingering questions in regards to the allotment of space for the boats, costs, insurance, scheduling of events, concerns of the city, liability, and responsibilities.  The committee will make a recommendation to the board.  The board will then share the recommendation with the general membership however the BOD is the ultimate decision maker.  The committee members are Gary Smith, David Dunn, Pete Haley, Pat Adsit, Roger Cutler, and alternate Mike Stambersky.

 The discussion regarding HYS becoming an affiliate member became contentious at times and lasted approximately 1 ½ hours.  Many of the concerns brought up were about any costs that H.S.A. might incur, would the H.S.A. portion of the insurance go up if HYS came on board, would the youth boats take space away from or reduce the space for gold members, what is the benefit since H.S.A. already has the River Rats, would the parents of the HYS members be required to become members of H.S.A., would the pavilion still be available for all members to come down and use even during special events (what if there are events scheduled every weekend), are the HYS instructors or officers paid, many members had questions about the basic reasons for bringing in an additional group since H.S.A. already exists, what about children that cannot afford the costs associated with HYS. 

 Members of HYS and others fielded questions assuring the general membership that: the boats would be on racks (Bill Field showed a picture of the boat racks); that there is plenty of room for both gold member boats and the youth boats; the gold member slots could be reorganized and the space used more effectively; that the parents of the youth will be strongly encouraged to join H.S.A.; all costs incurred by HYS will be paid by HYS; there will be scholarship opportunities for children that may need financial assistance; HYS has grant money to do things like repair or replace the floating dock (if it needed to be done), or enlarge the pavilion area. 

 Another benefit of HYS teaching the youth program is that the kids can elect to continue with their training by joining and participating in racing competitions with other sailing youth programs.  Currently, there is no where for the kids to grow after the River Rats.   

 Gary Smith also mentioned that the parents of the youth involved in HYS volunteer to help with the youth as well as work around the club, such as cutting grass, laying bricks, etc. by the parents volunteering it relieves those members of H.S.A. that continually volunteer and are spread very thin.

 Carol Long made a motion to abolish the committee selected by Commodore Field.  She suggested that the committee should consist of Two Gold members, two sloop sailors, two River Ratz parents and one new member and did not feel that the selection made by the Commodore was in the best interest of HSA.  Carol’s motion did not get recognized due to interruptions. Peter O’Brien mentioned that he thought the committee distribution was covered since two gold members were on the committee with two Ratz and a new member.    

 The lively conversation continued for some time.  Before moving on to another subject Bill Field also assured the members that there has never been any discussion by the current BOD that gold members are going to be eliminated or that the club will only go with specific types of boats.  Both those rumors are totally false.

 Christopher Likes:

Carol Long reported on Chris’ behalf that the club has about $47,500 in the bank and that the club purchased one Capri for $1,500.00 and two Sunfish.  One Sunfish is already at the club and the other will be delivered soon.  We now have a total of 15 Sunfish.

 Bill Field:

The adult intermediate class that begins on September 13^th will learn to sail the day sailors which are two Capri ’s and the Interlake.  Carol Long mentioned that she has a list of people on hold for the adult Larger Boat class.

 There was also discussion about how the Interlake is blistering and perhaps the club should consider a floating dock to raise boats out of the water.  Another suggestion was made to look into an open boat lift.  Both are expensive and research needs to be conducted. 

 Bill reminded everyone to start thinking about storms.  Gold members are responsible for coming and tying down their own boats.  The captains of the big boats are responsible for ensuring their boats are tied down.  Sue Moni also spoke about the necessity to be prepared for storms.

 Carol Long:

 The next SOS is Friday, August 15^th and the grill will be ready at 6:30 p.m. and Charlie Gear will be bringing his fiddle.  Peter O’Brien’s new membership orientation will be on Saturday, August 16^th.  The Sunfish class begins on September 13th. Dates for the larger boat class are being worked out.  Carol’s intent is to hold classes together with two instructors, one for Sunfish -  Ned Wolfarth  and one, Jim Needham, for the larger boats.

 Peter O’Brien:

 Keys are no longer an option.  Peter still has cards to hand out and once those are distributed he will start with those members that want a 2^nd card for a $10.00 fee.  If someone’s scan card doesn’t work contact Gary Smith.

 There are currently 175 members and 31 gold members, 19% of the members are big boat qualified.  He has five members waiting for gold member slots.  There probably won’t be any new slots until the New Year.

 The Website may be changing so that the site is more user friendly. In addition to swiping your card it is very important to sign in and out of the book.  (As some would say Swipe and Wipe).  For safety reasons it is critical that people sign in and out.  Only the computer knows if all you’ve done is swipe your card.  If you sign in and after a period of time you haven’t signed out chances are someone will probably coming looking for you or try to contact you.  If you didn’t sign in nobody knows you are out on the water.

 Gary Smith made the motion to adjourn the meeting at 9:00 p.m.  Thomas Leonard seconded the motion.   

 Respectfully Submitted,

 Linda T. Dammer, Secretary

BOARD OF DIRECTORS MEETING MINUTES

July 30, 2008

 Officers Present:                                                       

Commodore: Bill Field                         

1st Vice Commodore: Roger Cutler

Fleet Vice Commodore: Sue Moni

Membership Vice Commodore: Peter O’Brien  

Events Vice Commodore: Carolyn Long

Treasurer: Christopher Likes

Past Commodore: Gary Smith

HRYC: Pat Adsit

Hobie Fleet: Steve Caron

Officers Absent:

ERAU: Jim Cunningham

Secretary: Linda Dammer

Agenda:

Bill Field:  Halifax River Yacht Club and HYS

Bill Field first mentioned that he had received a letter that Halifax River Yacht Club would like to keep boats on HSA's property and have Yacht Club members' children taught sailing at HSA.  (Note:  Bill has the letter)

The commodore next polled the board for their thoughts about the possibility of HYS becoming an affiliate member.  Pat Adsit requested definition of affiliate membership and requested more details.  The poll continued:  Sue Moni, great idea, Roger Cutler, great idea, Gary Smith, yes. Carol Long, neutral, Bill requested either yes or no response, yes with more facts to make a decision. Peter O'Brien, yes. A statement was made we are looking at the cart before the horse.  Some of the details/concerns members of the BOD would like addressed are: space needed to park the boats, HYS wanting a seat on the board, necessity for HYS to work with the events coordinator, insurance issues, and the upkeep of equipment.

Terri Clarke mentioned that Percy Williams, CODB, had no problem with HYS being an affiliate. HYS will absolutely not push out the members.  Pete Haley mentioned he would like to keep 12 Optis, 8 Lasers and 6 420's at the club.

Bill Field stated that the youth group has provided great services to HSA.  Joe Trainer fixed grill and trailer at the club.

HYS respectfully requested a decision by the board that evening.  After further discussion it was decided that a decision could not be made at this time and the commodore selected a fact finding committee.  Bill Field selected the following committee: Gary Smith, David Dunn, Pete Haley, Pat Adsit, Roger Cutler, and alternate Mike Stambersky.  Carol Long requested the selection be made at the next general meeting.

After the review the committee will make a recommendation to the Board of Directors.  The recommendation will then be presented to the general membership however the ultimate decision will be made by the Board of Directors as stated in the by-laws.

Gary Smith:  Dates for Board of Director Meetings

Gary Smith made the motion to have monthly board meetings and was seconded by Steve Caron.  The monthly BOD meeting will take place on the Wednesday prior to the monthly general membership meeting.

 Bill Field:  Large Boat Class (Intermediate)

The boats for the large boat class are the Pierson, Carol Ann (Catalina), San Juan , and the Hunter if they can get the motor going.  Steve Caron brought up the fact that the persons teaching adults on the larger boats must have their Coast Guard Captain’s license if there is a motor on the boat and if the students are paying customers.

 Gary Smith suggested that instead of using the large boats that adult students move from the sunfish to the day sailors.  It was also discussed that perhaps after the adult class on the day sailors that those adults could go for rides on the bigger boats and start learning as crew members.

 Carol Long:

 Carol suggested a member be rewarded for volunteering so much time and effort to H.S.A.  That reward being a free membership for 2009.  Peter O’Brien liked the idea of rewarding volunteers with a membership.  Peter will work out the details and a membership reward campaign will be implemented.  The BOD unanimously agreed.

Carol Long mentioned that 47 people would be attending new member orientation on August 16th.  Her budget allocation was $100 per orientation.  She advised the BOD that the cost would be much more because of the amount of people.  The board agreed to the additional expense.

Respectfully Submitted,

 Linda Dammer,

Secretary

August 16, 2008

HALIFAX SAILING ASSOCIATION GENERAL MEMBERSHIP MEETING

JULY 10, 2008

Board Members Attending:

Commodore, Bill Field

Membership Vice Commodore, Peter O’Brien

Events Vice Commodore, Carolyn Long

Treasurer, Christopher Likes

Past Commodore, Gary Smith

Secretary, Linda Dammer

Hobie Fleet, Steve Caron

Officers Absent:

First Vice Commodore, Roger Cutler

Fleet Vice Commodore, Sue Moni

ERAU, Jim Cunningham

HRYC, Captain Pat Adsit

Meeting called to Order:

Commodore, Bill Field called the meeting to order at 7:00 p.m.   Bill asked for a motion from the floor to nominate Linda Dammer (current interim secretary) as the secretary for the remainder of 2008. That motion was made and seconded.  The membership approved her nomination.

Old Business:

Bill asked if there was any old business and read over the minutes from the last meeting.  Carol Long made the motion to accept the minutes from the last general meeting and motion was seconded by Steve Caron.

New Business:

Peter O’Brien – Thunder Mug fees are all paid.  Peter deferred to Gary Smith to speak about the key pad readers.  Per Gary all the key pad readers are ready to go and he will turn them on once he receives the okay.  Once they are turned on keys go away.  Gary also mentioned that ERAU student access should be discussed before turning the key pads on to both the gate and bathrooms.  Discussion ensued and Gary assured everyone that there is a battery back-up.  There is also an override “oops” switch.  Right now both the key code and card work.  Suggestion was made to post a sign that as of August 1^st everyone will need to use their cards. 

August 16^th from 9:00 – 12:00 is the new membership orientation (rain or shine).  Forty two people have joined HSA since February.

Carol Long – Carol thanked everyone that has helped make the sail camps a success. The next SOS is on Friday, July 18^th at 6:30 p.m.   The adult sail class begins on the July 19^th. Volunteers are needed.

Bill Field – Bill thanked Carol Long, the Trainer family, and Opti-moms for all their hard work and dedication to make the summer camp a hit.  The kids have gotten a lot of enjoyment from Sail Camp.

Christopher Likes – HSA as $49,000.51 in the bank compared to $38,715.55 a year ago.  Chris explained the process for submitting receipts for reimbursement for expenses regarding maintenance on the club boats.

Bill Field asked if there was any objection to purchasing a few new Sunfish.  Discussion followed regarding the pros and cons of purchasing new boats as opposed to used boats.  The discussion also included a suggestion about buying a midsize sailor such as a Flying Scot.   Gary Smith recommended establishing a specific amount for the purchase of new/used boats.  Peter O’Brien talked about establishing a procurement committee.  It was also mentioned that there needs to be an inventory of all sails and boats. 

Chris had both good and bad news regarding the bequest he mentioned at the June general meeting, which statement is contained in last month’s minutes.  The good news is that the bequest was received; the bad news is the money was received and spent last year.

Gary Smith – Gary had covered the access reader pads earlier in the meeting.

Steve Caron – Steve talked about the Hobie Fleet Regatta on June 21 and 22^nd.  Approximately 31 boats participated up about 6 or 7 from last year.  July 26^th is the Gilligan’s Run distance race (formerly called the Hobie Fleet 80 race).  It is about a 25-30 mile race.  After the race there is a fish fry at Steve’s house.

Bill Field – Bill said the Board of Directors are working two issues:  1) Teaching people to sail bigger boats 2) Consideration of  Pete Haley’s request for the newly formed Halifax Youth Sailing (“HYS”) to become an affiliate member of the club  like ERAU, HRYC and Hobie Fleet 80. 

Pete Haley – Pete talked about the success of the River Ratz and the competition training (they attended 9 regattas) this past year.  Pete Haley and his officers have formed their own entity, Halifax Youth Sailing (“HYS”), which is a non-profit 501 (c) (3) organization. Their goal would be concentrating on youth training and competition.  They can apply for grants to purchase boats for the youth, dock repairs (if needed), insurance sharing, etc.  They would like to take over responsibility of running the summer camps and all youth programs at H.S.A.  HYS would like to become an affiliate member of the sail center.  Parents involved with HYS would be required to become members of HSA.

A lengthy discussion followed with several attendees asking questions and stating their concerns regarding safety, sharing the facilities, scheduling, etc.  One attendee mentioned that the lease with the City of Daytona Beach requires Sail Center Inc. d/b/a Halifax Sailing Association to provide youth training by H.S.A.  Pete Haley felt that his proposed affiliate could be the “youth arm of the club” and could meet the criteria for Sail Center/Halifax Sailing Association.  The Board of Directors will further investigate and consider HYS’ request.  Commodore Bill Field stated that a Special Members’ Meeting will be held, where the members will vote on ‘HYS’ request to become an affiliate member.

A motion was made to adjourn the meeting and it was seconded by Kevin Dammer. The meeting adjourned at 8:15 p.m.

Respectfully Submitted,

Linda Dammer,

Secretary

June 14, 2008

HALIFAX SAILING ASSOCIATION GENERAL MEMBERSHIP MEETING

JUNE 05, 2008

Board Members Attending:

First Vice Commodore, Roger Cutler

Fleet Vice Commodore, Sue Moni

Membership Vice Commodore, Peter O’Brien

Events Vice Commodore, Carolyn Long

Treasurer, Christopher Likes

Past Commodore, Gary Smith

ERAU, Jim Cunningham

Interim Secretary-Linda Dammer

Officers Absent:

Commodore Bill Field

HRYC: Pat Adsit

Hobie Fleet:  Steve Caron

Old Business:

First Vice Commodore, Roger Cutler, called the meeting to order at 7:02 p.m.   Roger thanked all those who helped to put down the patio bricks and those who helped make the open house a success.  Roger then asked all the new members present at the meeting to introduce themselves.

A motion was made by Peter O’Brien to accept the minutes from the May General Membership meeting and the motion was seconded by Bob Benhke.

New Business:

Sue Moni- Nothing to report but later explained the use of the bigger boats to the new members.

Peter O’Brien-150 members have received their slide cards and approval was given for Peter to order 100 more cards.  Currently, members may use their keys or key pad to enter the club and facilities.  In approximately two weeks the use of keys will be obsolete and then club members will need to use the key pads or slide cards.  It is estimated that by July 4^th the key pads will be turned off and members will be required to use their slide cards. Once the club becomes computerized we will know who and when members have been to the club. To aid cash flow the slide cards will be cancelled on January 1^st for any member that has not paid their membership fee.  Upon payment access will be reinstated. 

To encourage members to keep track of their access cards a $10.00 fee will be assessed for replacement cards.  Once all the cards are issued, there may be an opportunity for members to purchase a 2^nd card (with their same access number).

Carol Long – There was discussion about the impending skate park.  Apparently all the bids the city received were too high and the city is trying to negotiate with the lowest bidder. All the bids were over $800,000.00.  Per Mike Stambersky, there is a planning meeting on July 18^th that he plans to attend but he did not yet know the location of the meeting.  Because the skate park is going to be built outside the gate there is the possibility that it may block access for the bigger boats being transported to the launch at Bethune Point Park without lowering the masts.  Additionally, parking outside the gate may be reduced. 

All the summer camps for kids are full.

The next Big Boy Race will be on June 15^th with a start time of 1:00 pm and skipper’s meeting at 11:00 am

On Thursday June 12^th, Sunset Sailing Series will begin every Thursday, weather permitting.  The exception is the first week of the month, the Series will be held on Wednesday evening because of the Thursday General Meeting @ 7 p.m. each month.  The series starts at 6:00 p.m. Pete Haley is in charge. Jim Needham’s Tuesday afternoon sunset sail is on hiatus since Sail Camp is in session.

The monthly BBQ, Sessions on Sailing will be on Friday, June 20^th. @ 6:30 till whenever.

Jim Cunningham – Adult sail class is being held on Saturday and Sunday, June 7 and 8, from 10:00-4:00 .  He needs helpers.

Roger Cutler – Reminded everyone that HSA is a volunteer organization.  Volunteers are always welcome to help mow, clean, etc. and enjoy lunch together.  Please do not park inside the gate in front of the boats or elsewhere. Especially if you are going to be out sailing as this prevents others from enjoying the use of their boats.  Everyone should park outside the gate.

PLEASE BE CONSIDERATE of OTHERS.

Christopher Likes – Reported on HSA’s finances.  At this time our bank balance is $49,700 last year at this same time it was $43,100.00.  The club is expecting a small inheritance of approximately $6,000 to $7,000.  The club is working to get a better breakdown of expenditures into actual categories.  He asked everyone to put receipts in an envelope, noting on the outside of the envelope, the reason for the expense.  The envelopes should be handed to Bill Field or Chris Likes for payment.  Not put in the gold member box.

Jim Cunningham – Reported that ERAU is paid up.

Pete Haley – spoke on behalf of Steve Caron regarding the Gala on June 21^st and 22^nd at the Acapulco .  The party will start at the Acapulco on Friday and move to the Ocean Deck at night.  There will be free limousine service provided between the locations.  If you want to stay at the Acapulco discounted rooms are available (mention Hobie Regatta).  The races will take place on Saturday and Sunday off the beach. There will be 5-7 races each day.

Gary Smith – Talked about the website and complimented the club on how it has come along. He is very proud of the club.

Open Forum-

Pete O’Brien advised everyone that HalifaxSailing.Org is the official website for the club.  He thought that there may have been some miscommunication regarding people thinking there was a gala the same Saturday as the adult class.  There is a second site that members are using as a forum, but it is not the official site of the club.

Jim Cunningham stated that no one should ever be discouraged to come down to the club even if an event is going on or during classes.

Roger asked everyone not to leave trailers or boats in the ramp because it blocks access for others to launch their boats.  Be considerate.

A motion to adjourn was made by Pete Haley and seconded by Carolyn Long, all concurred. The meeting ended at 8:00 p.m.

Respectfully Submitted,

Linda Dammer,

Interim Secretary

June 14, 2008

Halifax Sailing Association
General Membership Meeting
May 1, 2008

Officers Attending:  Commodore Field, Roger Cutler, Peter O'Brien, Sue Moni, Carolyn Long, Steve Caron, Gary Smith, Jim Cunningham

Absent:  Pat Adsit, Patricia Whitsitt, Christopher Likes

Commodore Field called the meeting to order at 7:07 p.m.  He went over the minutes from the April meeting with the members and guests (new adult class enrollees).  The April General Meeting  Minutes were accepted via motion and unanimously approved.

The Membership Vice Commodore issued ID cards to those in attendance and explained the if lost, there would be a replacement fee. He mentioned that parking has been a problem, as did Commodore Field.  Please do not block the boats or ramp.

The Events Vice Comoro thanked all who helped with the Mug Race, Adult Sail Class and Manatee Island promotion.

She then explained Open House volunteers and positions were designated, some pursuant to the April Board meeting.

.**The parents of the River Ratz are Event Managers with Paul and Debra Heaton.  Paul Heaton will print out the letters of indemnification (for guests, not members), sail camp rules and membership applications for HSA.

Positions were established for Open House:

** Boat ride operators:

Bill Field
Steve Caron
Mike Stambersky
Sue Moni
Gary Smith
Mal Hussney
Ned Wolfarth
Lasers/Sunfish

Hosts/Dock Help or Tour Guides:  Trish Reonas,  Craig Oulton, Dave Rioux, Lewis Slaughter

Open House will be a coordination of talent with River Ratz parents and volunteers who are a bit older  River Rats.  $1 for a frank and soda. Steve Caron did not mention who was doing what with the Ratz' parents, but, they'll do it.

Carol stated that storage rental at All Aboard Storage, climate controlled, was in place.

She gave the projected figures  for Sail  Camp. budget approved by Board
$6,120 for expenses; Projected Income: $9,000

Carol stated that Sail Camp Captain of the Week was needed, as are more volunteers.  Any who can help, should contact her @ cmel54@aol.com

Lewis Slaughter graciously offered to handle sail camp enrollment for weeks three and four while the Events Vice Commodore is unavailable.  Camp 1 and 2 are full. His phone number and contact info will be used for about two weeks.  Peter O'Brien will coordinate with Lewis, while Carol is absent.

A tentative meeting with Instructors, Jr. Instructors and volunteers, the end of May, around 5/28 @ 6 will be confirmed shortly. Partial days are fine, there is no need to commit to an entire week.  Commodore Field will run safety boat on Tuesday and Thursday, 

Events, Big Boys Race - May 4,  SOS -  May 23, grill  starts at 6:30. 

Thursday Summer Sailing Series to begin 5/8 around 6.  Pete Haley is in charge, Craig Oulton and Steve Caron are at the helm too. 1st Thursday of the month, it moves to Wednesday because of GM Meeting.

Steve Caron stated upcoming Hobie events, one race starts June 21 in Daytona.  Upcoming events can be obtained from Steve at flyahobie16@cfl.rr.com, or check his contact info contained in the Mainsheet..  Since safety boat operators are needed for Sail Camp, Steve offered to hold an instructional safety boat class, date to be determined.  If you'd like to attend and help HSA, contact Steve.

Mal Hussney, a gold member gave a status report about the proposed building of the SkatePark.  He attending a meeting and spoke to the Commissioner of Recreation.  The engineer is working on access for HSA to ensure boats can leave their masts up.

Jim Cunningham and Carol Long are working together to have another Adult Sail Class.  Demand is exceeding supply.  Dates probably will be the  end of May thru  middle of June.

Carol Long suggested that a recorder be purchased for the Secretary' use at meetings.  All agreed, Patricia Whitsitt should find the model, with mike, that she finds easiest to use and purchase.  HSA will reimburse her. If her selection is over $100, she will advise the board.

By motion, the meeting adjourned at 8:25 p.m.

Respectfully Submitted,


Carolyn Long
for Secretary, Patricia Whitsitt
May 2, 2008

                            HALIFAX SAILING ASSOCIATION

                                 BOARD MEETING MINUTES

                                          APRIL 23^rd, 2008

Note:  May 1, 2008 - This cancels the incomplete minutes sent in error dated April 30.

Board Members Attending:

Commodore, Bill Field

First Vice Commodore, Roger Cutler

Membership Vice Commodore, Peter O’Brien

Events Vice Commodore, Carolyn Long

Treasurer, Christopher Likes

Secretary, Patricia Whitsitt

Embry-Riddle, Jim Cunningham

Past Commodore, Gary Smith

Hobie Fleet, Steve Caron

HRYC, Pat Adsit

Proxy:

Jim Needham, for Vice Fleet Commodore, Sue Moni

Others in Attendance:

Ned Wolfarth

Pete Haley

Terri Clarke

Mike Stambersky

Alan Behnke

At 6:34 p.m. Commodore Field called the meeting to order. He went over the minutes of the previous board meeting. A motion to accept these minutes was made by Peter O’Brien and seconded by Gary Smith , all board members  concurred..

Old Business

The Commodore then stated that all Board Members had read the recently drafted River Ratz Policy, reminding all that “policy” did not equate to the  “law of the land.”

He then proceeded to iterate financial approvals, including the costs to the Club for the maintenance/refurbishment of the Pearson, which have amounted, to date, to about $800. Carol Long mentioned that Board/Commodore approval was necessary for each expense over $100 and many  purchases approved by the board were not noted in H. S.A. ‘s  records. A list of previously approved items was slated on the Board Agenda. meeting. Christopher Likes mentioned that, as of yet, not all purchases are being reported. He has accumulated $500. worth of receipts with no boat  designation.. Peter O’Brien asked if a “boat budget” should be created and there were mixed opinions. Bill Field stated that this had been tried in the past and, each year, the  club boat needing maintenance could change. Peter O’Brien brought up breaking costs down into sub-categories which would help to determine an amount per year of expected expenditure, Jim Needham stated that this idea had been proposed previously but had never been acted upon.  Jim  thought possibly $500/boat would a rough estimate.  Gary Smith stated that when money is needed for boat repair, just ask.  The repair expenses for the Pearson were approved by the majority of board members prior to purchase. Increasing the cost to register for the Sail Camp to $225 was approved by the board as was the registration fee increase for the Adult Sail Class to $110.  The Thunder Mug projected expenses were emailed to the board and approved. Trophies and food budget were within projections.  A gift certificate issued in 2006 and redemption for the July Adult class was approved by the board; the recipient is Gail Freiwald. Pat Adsit motioned to approve the above items and Peter O’Brien seconded the motion. All members were in agreement. The two silent auction ERAU gift certificates (value $220) for Adult Sail Class were not approved prior to being issued.

Jim Needham addressed the question of organization within the Club and how necessary it was to set responsibilities so that things do not slip beneath the boards. He suggested that committees be set up: Youth Sailing Program, Grounds, Dock, Building, Gold Members (dinghies), Weekday Evening Races, Weekend Races, Regattas, Gold Membership, Instructors, Instruction, Boat Captains, Jim also stressed the importance of sailors putting things back as they found them, reporting broken or missing parts, and that the boat logs be filled out after each use of any boat. Jim would like a system in place where boat users are held accountable, with the possibility of revocation of membership as a possible penalty for major infringements.

New Business:

The next item on the agenda was the upcoming Sail Camp 2008. Carol mentioned that the June 9^th and June 16^th class were full. At an informal meeting in February some members of the club discussed the dates and price of Sail Camp. Peter O’Brien suggested the cost should be raised to $225. At this brainstorming meeting, Commodore Field stated the dates of Sail Camp, being four weeks starting on Monday, June 9, 16, 23, a week off for 4^th of July, Camp resumed on  July 7^th.  Instructors would be Bill McFadden and Jeff Robbins. Jointly they would receive $3,600 for camp instruction services. The Events Vice Commodore requested approval of the Commodore’s proposal for Sail Camp. The Board agreed to the dates, $3,600 expense. Carol projected other costs and asked for board approval.  $720 for Summer Sailing Program 2008 T shirts.  The board approved purchase of a sample T Shirt she showed.  She thought around $800 was needed to feed volunteers for the four weeks.  Josie and Franklin Trainer volunteered to be Jr. Instructors.  She estimated snacks and food for the kids to be $500 and $500 for gasoline for the safety boats. The board approved these Sail Camp expenses. Revenue from Sail Camp enrollment fees is anticipated to be $9,000. Expenses were projected and approved, pursuant to the agenda provided. Carol projected that there would be a profit from Sail Camp.   Volunteers were needed for safety boat operations.  Carol requested Halifax Sailing has its own stationery, the board approved.

Commodore Field thanked all who volunteered with safety boats and helping the Spring Adult class run smoothly.

Bill also thanked Roger Cutler, Jim Needham, Carol Long and all the volunteers for the tremendous donation of their time and services at the City’s opening of Manatee Island . Roger took about 200 people for a sailboat ride, Carol was the Publicity Chairperson and Carol  and Jim Needham were H.S.A. liaisons to Leisure Services, The City of Daytona Beach.

The Board did agree to update the ‘Come Sail With Us’ flyer, cost $200. Pete Haley also agreed to head the Race Committee for the Turkey Trot.

Carol Long stated a price from All Aboard Storage on Nova Road at $59 for a five–by-five and $68 for a five-by-seven and a half footer. Terri Clarke suggested having records scanned and put on a disc.  Commodore Field suggested that the club rent the five by five. Steve Caron motioned that the storage space should be rented at All Aboard Storage, not to exceed a cost of $800./yr. and this was seconded by Gary Smith - the size being five by five. Shelves and a lock would also be purchased.

The next item on the Agenda was to address whether or not to sell the Hobies. Several suggestions were made from “fire sale”, to “junk them”, to “sell for $100/ea.”. Sale of the Hobies was approved by the Board, enabling more space at the club.

 The Events Vice Commodore stated that the Board approved Open House being held on May 17 at a January Board meeting; invitations had seen sent to over 100 people via email; an approved publicity flyer that was distributed at Manatee Island; invitations were mailed to the Department of  Leisure Services.  Volunteers were partially in place, then, put on hold, since a few board members stated, prior to this Board Meeting, that Open House should be cancelled. Carol did not have financial info from last year and requested a line item be established for Open House. Howl/Open House expenses appeared to be around $320 in 2007.  The Commodore and Membership Vice Commodore thought the annual event should be cancelled.  Gary Smith, Carol Long and a few other board members agreed it should be held. Carol gave the board an alternative, that if cancelled, H.S.A. could give donations to charities such as Stewart Marchman and PAL, etc. to help combat crime within the city. Immediately, Pete Haley offered to have the parents of the River Ratz take care of Open House including the expenses. The board concurred and thanked them.

Should H.S.A. inaugurate Intermediate Sail Classes for interested sailors who have already passed the Beginner’s Class?  Question was whether or not a private instructor would need to be hired. Peter O’Brien bought up a sailing class for Senior Citizens. Some are seriously struggling with the Sunfish yet truly wish to learn to sail. Bill Field absolutely does not want HSA to be hiring ‘private instructor’s. It was agreed that only members of H.S.A. could teach.

At this time Pete Haley shared that there has been a new sailing club formed in the Halifax Area called “Halifax Youth Sailing” (HYS) and it expected 501C 3 approval very soon.  Carol asked who the officers were and there was no response. Many parents of H.S.A’s River Ratz are involved in the new organization. They wish to become an official affiliate member of Sailing Center Inc.  Hobie Fleet 80, ERAU, and HRYC, are affiliate members of Sailing Center, Inc. The founders of HYS, have funded and filed all necessary IRS and state applications plus have applied for and are actively seeking grant money  to fund their  goals of creating a perpetual youth training club. During the first part of 2008, HYS was granted a Florida State corporation, and applied for 501c3 status. The Commodore asked to table this discussion and that if this was to be then all profits would go to HSA.  Pete agreed and asked that a special board meeting be held to discuss HYS.  The board next considered the River Ratz proposal.  Carol Long suggested that the proposal be tabled until the general membership was advised of the policy contents.  She suggested it be presented to members at the May 1 meeting and then back to the board for vote.  Carol Long asked about sponsorships within that agreement.  Bill Field stated that H.S.A. could get sponsors.  Terri Clarke asked for clarification of two paragraphs.  Peter O’Brien felt changing the wording was not necessary.  The board agreed to the River Ratz policy document.

As previously requested, The River Ratz asked for approval of additional sail training.  The board approved Level II classes beginning the week of July 14 to 18 and Race week beginning August 4.  A committee was formed to consist of Pete Haley, Steve Caron, Mike Stambersky, Terri Clarke, and Alan Behnke.

Peter O’Brien reported to the Board that a Corinthian Committee was formed.  The committee consists of three to five members.  The committee addresses behavior within the club that is offensive and infringes upon the rights of other members and the offenses are repetitive.  This committee is an Ad-Hoc committee chaired by the Membership Vice Commodore. The Membership Vice Commodore oversees the committee meeting and has no vote on any disciplinary action.  The committee is not intended to be a police force, it is merely a way to handle problems that may arise among members and guests.  The committee met, decided how member misconduct would be handled and implemented policy for such misconduct.  Peter presented a list to the Board of Directors that contained the Committee’s suggested criteria.

The problem of blocked boats and parking cars in front of boats was mentioned.  Policy was reiterated, that being, no blocking.  Members are responsible to see that their guests obey the parking restrictions.  ERAU’s coordinator was notified and will advise students of  the H.S.A. policy.

Carol requested that a recorder be purchased for the integrity/accuracy of the minutes.  The board approved the purchase assuming such purchase would be around or under $l00.   

Carol Long motioned that this meeting be adjourned and the motion was seconded by Peter O’Brien. The meeting adjourned at 8:57 p.m.

Respectfully submitted,

 Carolyn Long,

For Patricia Whitsitt, Secretary

May 13, 2008