Halifax Sailing Association   

                          HALIFAX SAILING ASSOCIATION

                       GENERAL MEMBERSHIP MEETING

                                        February 07, 2008

 Officers Present:

Bill Field

Roger Cutler

Sue Moni

Peter O’Brien

Carolyn Long

Christopher Likes

Patricia Whitsitt

Absent:

Pat Adsit

Jim Cunninghan

Steve Caron

Gary Smith

Old Business:

The Commodore, Bill Field, called the meeting to order at 7:05 p.m. He asked new members to introduce themselves and they were welcomed with a sincere round of applause. After Bill read the high-lights of the last General Meeting, a motion was made by Fred Boettcher and seconded by Bob Behnke to accept the minutes of that meeting, as posted.

Our Commodore said there would be no ‘race committee’ unless there were volunteers, and upon offering himself to head this committee, received the additional support of Peter O’Brien and Bill McFadden. Sue Moni had asked if the volunteers on this committee would still be able to participate in the race and it was explained that they could not. Bill said the races would basically follow the same format as last year and be about $25 each for entrants, and this fee would include food for the boat captain.

New Business:

The first order of new business was Commodore Field asking for volunteers, also, for the upcoming Adult Sailing Class. He told us that these classes would run for four successive weeks, beginning on Saturday, March 29^th at 10:00 a.m. He received quick and enthusiastic support from many, including Jim Needham, Charlie Gear, Bob Duffus, Kevin Dammer, Sue Moni, Bill McFadden,  Carol Long, Ned Wolfarth, and Pat Whitsitt (Pat unable to attend the first session). Jim Needham told the recruits how teaching new sailors very much sharpens the skills of the ones teaching, making it a great learning experience for all parties involved.

Bill Field then asked if the Club was interested in purchasing an Interlake that was for sale for $2800. Sue Moni, the Vice-Fleet Commodore voted no to this, saying she thought there were too many neglected boats already on hand. Bill went on to explain that his reason for thinking it was a good idea for the Club to buy this boat was that it would allow for racing with the Interlake we already owned, there being no other boat in this category that could compete. Bill McFadden agreed with this perspective. Bill then asked for a show of hands, the result being 12 “ayes” and 9 “nays”. The result of this being that the Commodore has “tabled” the decision of the purchase of this boat for now, there being no particular “groundswell” of consent.

At this time, a member brought up the fact that he and other members often wished to sail but were prevented by their inability to get the boats into the water, asking how this situation could be eased. Bob Behnke asked if getting a “front-end loader”, maybe from the City, would work. Bill Field explained why that would not be ideal. It was also suggested that some moorings could possibly be dropped in order to keep additional boats in the water, but others said this would pose a hazard, especially to the students in the sailing classes. Jim Needham answered that both he and Bill Field are readily available to help get the boats in the water – just call them and they will gladly come and assist.

Roger Cutler then took a moment to sincerely thank the Thursday Guys for their many, many services to the Club, including the beautiful grounds-keeping. Our sincere appreciation goes out to all of you!

Sue Moni, Vice Fleet Commodore, reminded members and informed newcomers that of the 7 larger boats 5 of them are available for use and 2 need work. “Any help will be welcomed. There are many smaller boats that are being neglected and we would all be happy for anyone to take over any one of them, make it their project to fix it up, get them in the water, and sail them! Also, Ron Kainz had asked to be captain of the Interlake and he was granted that, so we have one new Captain added to our rostrum.”

Bill Field then called on Peter O’Brien, Membership Vice Commodore, to present his update. Peter said there are currently 104 paid members of Halifax Sailing Association – hurray! He also asked that everyone keep their email address current as some were still being returned unopened. New members are now receiving welcome packets sent out by Peter upon enrollment and this is a great addition, surely appreciated by the new members. Peter is hosting a New Member Orientation on Saturday, February 23^rd, from noon to 3 p.m. There he will discuss the new system of entrance keys, which he is working on with Gary Smith.  The funding of which was approved by the Board and the actual estimate is pending.  Peter also presented the responses he received - only 26 out of the entire Club, but those that did respond gave a good over-all view of the state of affairs at this time, which Peter printed and passed out to the Members.  Most joined the club to sail.  Peter said he was not certain if the old “clickers” would still work for club access.  Jim Needham responded that he thought they would.

Jim Needham told us that the Sunfish Casual Races were to begin again on Tuesday,  February 12^th , weather permitting. Start time  2:00 p.m. He next explained clearly how any member could “move up” from knowing how to sail a Sunfish, to learning how to sail a bigger boat. Jim is there to teach and is available when appropriate levels of proficiency are met, like how to maneuver a bigger boat away from and back to a dock, and to “check out” members so that they are qualified to skipper the bigger boats. “This is an option open to all”, he assured the group. The goal is for those big boats that the Club owns to get used! Bill Field made it clear that he is also available to do this – after morning tee time!

Our Events Vice Commodore, Carol Long, then asked Marguerite O’Brien, Roger Cutler, Estelle Lampert and Trish Reonas to stand. She informed the meeting that these people would make up part of the phone committee which has been instituted to call members with reminders of up-coming events.  If a member would prefer not to receive such calls, they need only to state such. Carol presented the dates for the Adult Sailing Class, the S.O.S. and mentioned there would be a monthly birthday cake and small gifts for those members who had a birthday within the month at Sessions on Sailing.  She requested volunteers for the Thunder Mug on April 13^th.   Many volunteered to help.

Carol also told us that Lew Slaughter had emailed that there will he a Training Session on the 21^st of February at HRYC to discuss how to run a water-race committee for the upcoming races at HRYC including the Commodore’s Cup Series. There will then be a Skipper’s Meeting for Race/Commodore’s Cup entrants on March 4^th at 5:00 p.m. at HRYC. Sailors mark your calendars for opening of the season!

Treasurer Christopher Likes stood to say that money was coming into the Club, that the bills are being paid, and that there is money in the bank. Good job, Chris!!! He also took a moment to thank Peter O’Brien, on behalf of all of us, for the great job he is doing for the Club as the new Membership Vice Commodore.

Ned Wolfarth inquired about dates for upcoming CPR training for sailors either taking or renewing their USSail Instructors License, which is required for certification. Deb Heaton informed us that her husband Paul is offering group instruction in CPR which will consist of a 5 hour  class for those taking the CPR class for the first time and a 2 ½  hour class for those renewing their certification.  Details and dates are pending.

There was then “Open Discussion”: Deb Heaton asked if we had any information yet on a Scuba Class being held at Daytona Beach College .  Carol said she has sent an email to Lynn at DBC.  To date, she has not received a response.  She will follow up with Deb Heaton and Lynn of DBC.

Mike Stambersky chalked some diagrams of a of ‘dolly’ on the board, possibly another way  for getting boats into the water easier.

Bill Field asked members if they wanted a sailing “school” for the youth sailors or a sailing “camp”, and delineated the attributes of both, basically stating that there were different legalities involved. There was discussion about how to separate the different age groups that come for the Youth lessons, most believing it best to allow the older “kids” to attend the adult sail classes and suggesting that the class not try to be an “all-day affair”, though some thought this what most parents wanted, yet others thinking all-day to be the best thing for the children. I believe it was decided to keep it as a sailing “camp”, as has been the tradition at HSA.

Fred Boettcher called for a motion to adjourn -- the motion was seconded by Bob Behnke.

The meeting adjourned at 8:35 p.m.

Respectfully Submitted,

Patricia Whitsitt, Secretary H.S.A.

February 11, 2008

                                   HALIFAX SAILING ASSOCIATION
                                       BOARD MEETING MINUTES
                                              DECEMBER 17, 2007

Board Members Attending:

Commodore, Bill Field
1st Vice Commodore, Pete Haley
Membership Vice Commodore, Lewis Slaughter
Treasurer, Russ Brown
Secretary, Carolyn Long
Immediate Past Commodore, Gary Smith
ERAU, Jim Cunningham
HRYC,  Dennis Gorden
Hobie Fleet, Steve Caron

Also attending:

Pat Adsit , HSA Board Member 2008
Roger Cutler, HSA 2008 1st Vice Commodore
Christopher Likes, HSA 2008 Treasurer
Patricia Whitsitt, HSA 2008 Secretary, and recorder of the meeting

Also members, Mike Stambersky and Terri Clarke

Absent:

Fleet Vice Commodore, Jim Needham
Sue Moni, HSA 2008 Fleet Vice Commodore
Peter O'Brien, HSA 2008 Membership Vice Commodore
 
OLD BUSINESS:

1st Vice Commodore, Pete Haley,  called the meeting to order  at 1745. He asked if all board members had read the minutes of the last board meeting of September 19th.  A motion was made by Gary Smith and seconded by Lewis Slaughter to accept the minutes, all concurred.

Board members approved expenses at the meeting that they had approved earlier either in person or by phone.  Some expenses included the cost of the Turkey Trot,  spool line cost  for the Sunfish was about $300.  The Opti rack has not yet been purchased. The Cyberstore is up and running.  Youth Program info will be addressed under new business. Sail Camp and scheduling are tabled till 2008. At the end of Old Business, Commodore, Bill Field arrived and took the helm. 

NEW BUSINESS:

Commodore Field mentioned that Events Vice Commodore had resigned from the board and club. All board members approved of Christopher Baker's resignation.

Bill Field addressed concerns regarding the Turkey Trot including, giving income and expenses, to the board.  The Turkey Trot boat registration at $20 per entry, total  was $740.00. After costs of $300.00 to HSA and $444.00 to Embry Riddle, a profit of $284.00 was split between HSA and Embry Riddle. HSA saved on expenses due to food donations by members. There were errors of accounting, about $40.00. Bill Field felt it may have been attributable to a mix-up of people paying to all different people within the Club.  All and all,  Commodore Field felt that the Turkey Trot was a great success and commended ERAU for hosting the event.

Past Commodore,  Gary Smith, said  he was surprised that some checks for boat enrollment in the Trot had been made out to Embry Riddle and not to HSA.  Gary also requested,  that in the future, the scope of responsibilities of participants be  laid out, officially, ahead of time.  Dennis Gorden mentioned it was the participants' responsibility to know their boat and the rules of the race prior to racing.

Bill Field said a  board meeting scheduled  on October 30th did not occur because too many board members were unavailable.  The purpose of the proposed meeting was to define and delegate Trot responsibility.  All board members knew that Embry Riddle was hosting the event.  Steve Caron suggested in the future rules be set. Pete Haley suggested using USSailing race guidelines.  Bill Field was the Regatta Chairman of the Turkey Trot.  Commodore Field asked if the Turkey Trot could be put to rest.  Board members agreed.  Additionally, the Commodore stated that race participants and HSA members who argue at a public event, such as the Turkey Trot, would be dismissed from HSA's membership.
 
Since Fleet Vice Commodore wasn't at the meeting, the Secretary read part of his organization and reporting plan.  Further discussion was tabled until January.

Bill Field asked the status of HSA's Cyberstore.  His concern, is  HSA protected against liability?  Some items have photographs of people on goods for sale. Gary Smith and Commodore Field asked who was adding more items in the Cyberstore. Pete Haley stated that many did.  Christopher Baker added the 'River Rats' logo. Commodore Field was concerned about having approval to use Gaulden Reed's photo on products.  He was assured by Steve Caron that the Reed family had no problem with HSA using his picture on products.

Bill  Field has received many complaints from members that they were receiving wrong information in emails pertaining to notices of upcoming events such as the date of the Christmas Parade.  Additionally, some members were using the email addresses of other members in a disruptive manner.   Using the master email list of HSA members for one's own personal complaints will not be tolerated. Commodore Field asked that members not email incorrect data or derogatory statements regarding HSA members to HSA members or the Yahoo system.   Commodore Field stated that the Yahoo site is not an official site of HSA.  HSA's official site is halifaxsailing.org. 

The Board acknowledged the efforts of the River Ratz. The racing program is  progressing.  Pete Haley mentioned that  the recent race in Martin County had  89 boats participating.  HSA's River Ratz performed well. Terri Clarke added  that Ryan Clarke had placed 4th in competition.  Gary Smith  suggested the Youth Program have its  own separate section on the Halifax Sailing Association website. The section could include  the race pictures. Pete Haley said there were a lot more great events for the kids coming up and that they would be registering for the Orange Bowl.


The board unanimously approved the expense of $350.49 for Commodore Smith motor repairs.

Pete Haley asked for  a peer committee or race advisory committee and Dennis Gorden addressed the appropriateness of using USSAILING Standards, pointing out that HSA was already enrolled with them.  These rules would provide some needed structure, that historic precedence already existed.  Further, he stated that the responsibility for knowing these 'rules of racing' were the responsibility of each entrant, including the rules that applied to each particular boat. Steve Caron further mentioned that included within these USSAILING Standards were forms whereby any particular rule could be easily changed to suit needs unique to HSA. Dennis Gorden added that all of this information was readily available online and should be posted in a manner easily accessible to all members.

Gary Smith then asked if a motion was needed that the USSAILING Rules be adopted by HSA.  Carol Long pointed out that the Vice Fleet Commander was not present. Commodore Field responded that this decision would be tabled until the January Board meeting.

The Treasurer gave the Secretary an updated report on finances. The transfer of records between  outgoing Treasurer,  Russell Brown and incoming Treasurer, Christopher Likes is being coordinated.

Commodore Field stated that two board members will be authorized signatories at Wachovia Bank.  Those being the Commodore, Bill Field , and 2008 Treasurer, Christopher Likes.  All board members concurred.

The outgoing Secretary mentioned that the membership survey results had been previously given to the Board.  Around 40 members completed the survey. She stated that the at large representatives in 2008 would be:

Embry-Riddle University - Jim Cunningham
Halifax River Yacht Club -  Pat Adsit
Hobie Fleet 80 -  Steve Caron
HSA Past Commodore - Gary Smith

She suggested that HSA's Membership form be modified.  Her suggestion, the Code of Conduct include a statement that abuse of HSA Membership List and unprofessional group emails are grounds to have membership revoked. No action was taken on this added language to the membership form. 
   
Commodore Field advised the board that there were many complaints and wanted to know who was disseminating e-mail information to HSA members.  Commodore Field asked that members not send HSA information/complaints to past board members for distribution.  Gary Smith said he would draft a letter to a former officer concerning this matter.  Lewis Slaughter mentioned that this could be achieved if Yahoo was shut down. It was then agreed that Gary Smith would be the central source for all HSA Internet communications. Carol Long added that there had been complaints about name-calling emails being sent to all HSA members. It was alienating members of the Club.  Effective communication within the Internet and email was debated.  Past Commodore Gary Smith volunteered to provide an outline for effective communication at the next board meeting.

Bill Field mentioned that a yearly calendar caused confusion with upcoming dates. The calendar will be quarterly.  With a few proposed dates in advance: Open House, 5/17 and Turkey Trot on 11/1. The 2008 Events Vice Commodore is getting a schedule together.  In January, there will be a Poker Run on Jan. 12th to benefit the Lung Association. HSA passes out cards to motor boat entrants.  Bill Field and Jim Needham will be in charge.  Adult Sail Classes need scheduling, as do other events,  such as the Thunder Mug Regatta. Carol mentioned changing New Moon Merriment, to new member orientation day that could  begin mid February.  The 2008 Board will discuss this further.  Howl at the Moon will be  changed to Sessions on Sailing (SOS) beginning it January, it will be on the Friday near full moon.  The board agreed. Additionally, the Secretary would like to establish a phone pal system to remind members of upcoming happenings at HSA. She asked for input from Terri Clarke to coordinate scheduling. Adult Sail Class start date is under consideration, probably mid March.

Commodore Field also pointed out the foul language and arguments at HSA events will not be permitted. Such action is not tolerated at HSA.

HRYC mentioned they send of the 'Binnacle' to HSA".  The Commodore Cup will be adding a 'B' Class this year for all boats 25' and smaller.

The Commodore asked for input from the 2008 board members who attended.  The Secretary stated, as did the Commodore, that board members had received Peter O'Brien's email.  Notice of 2008 renewal will be posted on the website and stated in the Mainsheet.  Peter is out of town, as is Sue Moni.

Events Vice Commodore, Lewis Slaughter, asked the board to consider that only general members of HSA be listed on the Gold Membership waiting list.  A motion was made by Lewis and seconded by Dennis that to be on the gold member waiting list you must be a HSA member.  The board approved this motion unanimously.

Patricia Whitsitt related  interest in the use of catamarans at the Club. She asked if HSA had any available.  The response, no, but, soon there would be.

Mike Stambersky asked if membership identification numbers could be established.   Additionally, he queried that new members who joined in 2007  were elected to the board.  The criteria, pursuant to the By-laws, is to be a member of good standing with no length of time as a member stated.

Another discussion of email and chat rooms ensued.  Again, Gary Smith, stated he would have recommendations at the next board meeting.

A motion was made by Gary Smith and seconded by Pete Haley to adjourn.  The board agreed.  The meeting ended at 1909.

Respectfully Submitted,



Carolyn Long, Secretary
Revised - December 21,  2007

Halifax Sailing Association
General Membership Meeting
December 6, 2007


Officers Present:

Bill Field
Pete Haley
Jim Needham
Lewis Slaughter
Russell Brown
Carolyn Long
Steve Caron
Gary Smith
Dennis Gorden

Absent:
Jim Cunningham

The Commodore, Bill Field, called the meeting to order at 1904.

He asked that the minutes from the November General Meeting be accepted as posted.  A motion was made by  Dennis Gorden and seconded by Pete Haley to accept the minutes as posted.  The members concurred.  Bill Field also stated that members could complete the membership survey. December 6th is the last day for submission.

The Commodore asked that new members introduce themselves.  Then HSA's 2007 Board of Directors stood and stated their position and whether they were a candidate for HSA's 2008 Board.  Other candidates for the 2008 Board introduced themselves to the group.

Election ballots were passed out, and completed ballots collected.  The meeting recessed while the tally of absentee and meeting attendees' ballots  took place.

The meeting resumed, the Commodore announced HSA's 2008 Board of Directors:

Commodore:

Bill Field

1st Vice Commodore     

Roger Cutler     

Fleet Vice Commodore: 

Sue Moni         

Membership Vice Commodore:

Peter O'Brien

Events Vice Commodore:

Carolyn Long

Treasurer:

Christopher Likes

Secretary:

Patricia Whitsitt

The Commodore thanked all members for their contributions to HSA.
 
There being no further business, a motion to adjourn was made by Dennis Gorden and seconded by Jim Needham. 

The meeting adjourned at 1940.

The election party celebration continued with good food and great company.

Respectfully submitted,

Carolyn Long, Secretary
December 12,  2007

          H.S.A. General Membership  Meeting
                                                  Thursday, November 1st at 7:00 p.m.
                                                           Minutes of Meeting


                   
Officers Present:

Bill Field
Lewis Slaughter
Russell Brown
Steve Caron
Gary Smith
Dennis Gorden
Jim Cunningham                                               
Carolyn Long

Absent:

Pete Haley
Jim Needham


Old Business:

The Commodore called the meeting to order at 1905.  The Minutes of October 4th  General Meeting were posted on the website, halifaxsailing.org and at the club.  Bill Field asked if there were any changes or additions.  There were none.  A motion was made by Gary Smith and seconded by Bob Benhke to accept the minutes, as posted.   All concurred.


New Business:

Gary Smith thanked Pete Haley for his help fixing his boat.

Carolyn Long advised the members that the membership survey, 2008 nomination slips, directors' job descriptions and the Mainsheet were available to all members.  Bill Field mentioned that the survey would give members a chance to guide the board by stating their opinions.  The last date for submission is December 6.

Lewis Slaughter stated that the Gold Membership Committee reviewed eligibility to continue as gold members.  Three are in jeopardy of being asked to leave as gold members.

Russell Brown stated the bank balance, as of October 31st, is $30,599.95.

Bill Field gave members info about the Turkey Trot on Saturday, November 10. ERAU will set the course and is in charge of registration and the event.  Steve Caron will supply meat and cookies.  Members were asked to provide a covered dish.  The club expects 50 to 70 people will attend.  All Board of Directors in attendance informally approved a budget of $600 for the Turkey Trot.  The Youth Racing Program will have it's own course. Terri Clark gave a report on the Lake Eustis Regatta and how well it went.  The next race will be at Davis Island in Tampa.  The Youth Program will host a pancake breakfast the morning of the Turkey Trot.

Steve Caron gave a brief report on the Hobie Fleet.

Gary Smith mentioned he had just returned and would be updating the website.  He thanked Halifax River Yacht Club for their $1,500 check to HSA.

Bill Field asked if there was interest in participating in the Christmas Parade.  He asked for volunteers so HSA could participate.


Commodore Field turned the floor over to the HSA Secretary for nomination of officers.

Carolyn Long advised the members that  three at large representatives, (Halifax River Yacht Club, ERAU and Hobie Fleet 80) and the Immediate Past Commodore, are voting members of the Board of Directors.  The three at large representatives are appointed by their association.  She requested approval of their continued affiliation with HSA as Board Members for the 2008 Board.  There were no objections.

The Secretary then read the responsibilities of Board Officer positions to the members.  She asked for nominations to the 2008 Board of Directors.

Secretary:

Sue Moni nominated Patti Whitsitt.  She accepted the nomination.  Bob Benhke nominated Carolyn Long, she declined.

Treasurer:

Steve Caron nominated Christopher Likes. Although not in attendance, Christopher Likes  accepted the nomination.  He is a certified public accountant.

Membership Vice Commodore:

Lewis Slaughter nominated Peter O'Brien, who has been working on membership lists and doing a superior job.  Carol Long mentioned that Pete Haley also asked for Peter to be nominated.  Peter O'Brien accepted the nomination.

Events Vice Commodore:

Steve Caron suggested Christopher Baker as a possible nominee.  Unfortunately,  Christopher Baker resigned as Events Vice Commodore and also as a member of Halifax Sailing Association in September.   Many members expressed their appreciation for all he did for the club.

Sue Moni nominated Carolyn Long, she accepted the nomination.


Fleet Vice Commodore:

Terri Clarke nominated Mike Stambersky.  He accepted the nomination.  Patti Whitsitt nominated Sue Moni.  She accepted the nomination.  Bob Benhke nominated Jim Needham.  Commodore Field mentioned that Jim Needham declined the nomination.

1st Vice Commodore:

Steve Caron nominated Pete Haley.  Although, not present, Pete Haley accepted the nomination.  Sue Moni nominated Roger Cutler.  He accepted the nomination.

Commodore:

Bill McFadden nominated Bill Field. There is no record in the membership list that he is a member of HSA. Therefore,  Carolyn Long nominated Bill Field.  Commodore Field accepted the nomination.

The Secretary asked if there were any other nominations for the 2008 Board of Directors.   Commodore Field asked if there were any further nominations, there were none.  There being none, the nominations were closed for the 2008 Board of Directors slate. The election of officers will be held at the December 6th General Membership Meeting.  Two positions, Fleet Vice Commodore and 1st Vice Commodore have two nominees.

Craig Oulton considers Christopher Baker the "Man of the Year".  He hopes Christopher will return to HSA.  Other members expressed their thanks for all he accomplished and his dedication to the club.

Jim Cunningham gave the members an update on the Turkey Trot.

There being no further business, a motion was made by Gary Smith and seconded by Bob Benhke to adjourn the meeting.  All concurred.  The meeting ended at 1959.

Respectfully submitted,


Carolyn Long
November 5, 2007

 

 MINUTES OF
                                       H.S.A. General Membership  Meeting
                                         Thursday, October 4, at 7:00 p.m.
                   
Officers Present:

Pete Haley
Russell Brown
Gary Smith
Dennis Gorden
Jim Cunningham                                               
Carolyn Long

Absent:

Bill Field
Lewis Slaughter
Jim Needham
Steve Caron

Old Business:

The 1st Vice Commodore called the meeting to order at 1907.  The minutes of September's  General Meeting were posted on halifaxsailing.org and at the club.  A motion was made by Bob Behnke to accept the minutes, as posted,  Dennis Gorden  seconded the motion.  All concurred.

Pete Haley asked is any new members were present, there were none. He thanked all for their work in making the 50th Anniversary celebration a success.

New Business:

Pete Haley stated the Youth Racing Program has begun.  The program doesn't want to overwhelm the club, it will fit in with other activities. Pete polled the Board and they approved the Optis being taken home for repair and maintenance   by the Youth Racing Team.  Pete could not reach two board members. Gary Smith mentioned north side grass was being killed by boats left on the grass.

Gary also stated the cyberstore is not yet up and running.   Products will have HSA's logos including those designed by Jeff Zipay and Delaney Caron.
 
The 1st Vice Commodore mentioned several decisions that were made at the September 19th Board Meeting.  Some of those points are:

Three Officers, three at large representatives, and the Immediate Past Commodore were added as voting members of the Board of Directors at the September 19th Board Meeting.  Those three being representatives from Halifax River Yacht Club, ERAU and Hobie Fleet 80.  He advised members that the 2006 Board had revised the ByLaws, and with that revision, their voting rights ceased.  It appears that the intent of the 2006 changes may have been  misinterpreted by the 2006 and 2007 board.   The ByLaws permit up to four at large representatives, the fourth now being the Immediate Past Commodore.

Cyberstore will be implemented soon at cost of $60 per year.

Membership Survey is available on HSA site and copies were distributed to members at the meeting.

Responsibilities of Officers/Board are available on the website and there is a printed version available at the meeting. Nomination of new officers will occur in November.

1st  Vice Commodore Report:

Purchase of racks for the Sunfish and Optis was approved by the board, but, cost has exceeded the approved amount.  Pete is working on a solution.  The Youth Racing Program will have "Captains."  The participants will be issued boats to work on.  There will be a time limit of how long the boats can be off HSA's premises.  Pete obtained board approval to remove the boats from HSA's premises on a short term basis.  Two officers did not reply.

Pete mentioned that Events Vice Commodore, Christopher Baker has resigned.  He asked if anyone was interested in taking over on an interim basis.


Vice Commodores' Reports:

Fleet: The Secretary read portions of a memo from Jim Needham, regarding the upcoming NSBYC Regatta over the October 19th weekend.  The Lung Association Poker Run has been rescheduled to January 12, 2008.  Sail Class continues on Saturday  through October 27, with no class on 10/20. Intermediate classes will continue, as time permits, until the Adult Sail Class is over.  
    
Membership:   Pete O'Brien gave the Secretary an updated membership list.   Pete Haley mentioned currently HSA has  about 160 members.  He thanked the O'Briens for their continual help at the club.

Treasurer:   Russ Brown stated the Membership Survey would be available for members completion  until the December General Meeting.  The current bank balance was given to the Secretary.

Secretary:   Officers'  job description sheets are available.  Nominations occur in November, voting at the December General Membership Meeting.  Some members completed the survey and returned it to her.

Hobie: Pete Haley mentioned all was going well.

ERAU :  Jim Cunningham said that ERAU will host the Turkey Trot Regatta  on November 10th and it will be the best yet.

HRYC:  Dennis Gorden told the members all are invited to  Commodore's Cup Dinner at HRYC on 10/7.    He also stated he will not be representing HRYC on the HSA Board in 2008.  He's going sailing.  The Yacht Club is looking forward to the Youth Racing Team doing a sailing exhibition at Friday's Chillin and Grillin, October 12.

Past Commodore:  Gary mentioned the upcoming Fundraiser Golf Tournament  for his nephew. and the New Smyrna Regatta beginning on 10/19 weekend.

Terri Clarke gave a presentation regarding the Youth Racing Team.  Some key points:

The Team is called  River Rats.
Nine girls and six boys are participating and they are all excited to be racing.
Upcoming Eustis Race is over  the 10/20 weekend,  There is a  time limit on the boats being off HSA's premises, it  was stated to be 72 hours.

Each parent is given a package with information including medical release, consent form and rules.  Terri gave those Board members in attendance a package of information.  Fundraising to defray cost will be done.  The first, a boat  exhibition on Friday, 10/12 at HRYC where they will sell tickets for a boat wash the next day,  Saturday.  A fundraising breakfast is planned for the Turkey Trot Regatta.

Gary Smith will post information about the Youth Racing Team's events on HSA's website. 

Carolyn Long mentioned the possibility of permits being needed for fundraising per Lew Slaughter's query at the September 19th Board Meeting.  Additionally, she expressed her own concern of possible license approval to sell food.   Pete Haley will get permits if they are needed.  He believes since it's on private property that they are not needed.

Gary Smith asked that cars not be parked in front of boats on Sunday, October 7th so the boats can have access to being taken out for the Big Boys Race.

Carolyn asked about security, trespass signs.  Russ Brown mentioned that certain language is required on the signs.  Pete Haley will contact the city.  The 1st Vice Commodore thanked Roger Cutler for his inventory of the Sunfish.

Pete asked if someone wanted to head up the Christmas Parade.  Some members expressed interest, but, a Parade Captain is needed.  In response to a question on the kids participating in the Sunfish or other boats, Gary Smith mentioned the many boats and darkness  would make it difficult for the youths to participate as sailors.

There being no further business, a motion to adjourn was made by Gary Smith and seconded by Bob Duffus.  The meeting ended at 2031.

Respectfully Submitted:

Carolyn Long, Secretary
October 6, 2007

Halifax Sailing Association
General Membership Meeting
September 6, 2007


Officers Present:

Pete Haley
Jim Needham
Lewis Slaughter
Carolyn Long
Dennis Gorden
Jim Cunningham

1st Vice Commodore, Pete Haley, called the meeting to order at 1901.

He mentioned the posted minutes from the August General Meeting.  A motion was made by Jim Needham  and seconded by Dennis Gorden to accept the minutes as posted.

The 1st Vice Commodore mentioned upcoming events:

Saturday, September 8, as clean up day at the club.
50th Anniversary Celebration on Saturday, September 15th.

Additionally, Pete Haley advised the membership that a budget of $1200 was approved by the board for catering of the celebration.   Burgers and hot dogs may be purchased  by HSA to supplement the menu.  Also, payment for 2007/2008 new membership would be accepted a few weeks earlier, on September 15th.

Past Commodore, Gary Smith, told the members of a golf event  to raise funds for his nephew who has cancer.  Also, a fund has been set up for contributions.  Details are posted on the bulletin board.

Pete Haley mentioned that a committee for Youth Racing had been formed.  The group consists of Pete, Cindy Caron, Terri Clark and Angela Campbell.

Fleet Vice Commodore, Jim Needham, told the members that informal intermediate boat sail classes were being held on Saturdays.  Beginners' Sail Class starts on September 29th.  Jim Cunningham will spearhead at least half of the classes.  Waiver of Liability forms are needed. Ned will assist and spearhead, when necessary.  It is believed that ten students are enrolled.  The records indicate that four have paid for the class.  It will be clarified.

Pete Haley told members that US Sail Classes may be held before December.  Six people are interested.

Craig Oulton stated that the racing series ended on August 30.  During September, the classes will be held on Saturday.  Excluding the date of the anniversary celebration.  Craig asked for volunteers to repair the Sunfish on September 22nd.  How racing will be handled in October will be determined.

Becky Horton asked if there would be noise from the treatment facility during the 9/15 celebration.  It is not within HSA's control. Also, she asked about the proposed skate park.  There is no updated information.

Gary Smith told members about a race on October 20th.  Several members are interested in participating.

Mike Stambersky mentioned he had to rescue a sailor on a Sunfish.  It is encouraged that sailors make sure that someone is around when they sail.

Ned showed members a chart of the Halifax River and mentioned how to order.

New members were welcomed.

There being no further business, a motion to adjourn was made by Jim Needham and seconded by Margarite O'Brien.

The meeting adjourned at 1940.

Respectfully submitted,

Carolyn Long, Secretary
September 10, 2007

Minutes
Halifax Sailing Association 
General Membership Meeting
August 2,  2007
                                    
Present:

Commodore:                                        Bill Field
1st Vice Commodore:                          Pete Haley
Fleet Vice Commodore:                       Jim Needham
Membership Vice Commodore:           Lewis Slaughter
Treasurer:                                            Russell Brown
Secretary:                                            Carolyn Long

Hobie Fleet:                                         Steve Caron
ERAU:                                                  Bill McFadden, for Jim Cunningham

Absent:

Events Vice Commodore:                    Christopher Baker
HRYC:                                                  Dennis Gorden

Old Business:

The meeting was called to order by Commodore Bill Field at 1904.

The Commodore read the minutes of the July 5th General Membership Meeting. He also gave told the membership about proposed plans and purchases that were discussed at the July 30th Board Meeting.

Bill Field asked if there were any  questions about  the July  General Meeting. There were none.

A motion was made by  Jim Needham and seconded by Dave Robinson to accept the July 5th General Membership Minutes.  All members agreed.

New Business:

Bill Field thanked all who helped and volunteered to make the LSO Regatta a success.  Front page coverage of the event was in the News-Journal.  HSA won the Regatta.

Commodore Field advised the members on the discussions that took place at the July 30th Board Meeting.  The board talked about establishing a Youth Racing Team and a motion was made to form a committee to study formation of the team.  He thanked all for their efforts which made SailCamp and Adult Classes a huge success.  At the board meeting, the board approved purchase of do not trespass signs. HSA will press charges against the trespasser.  The board is researching the intent of HSA's Bylaws that were revised in 2006.  In the past, the at large representatives (Hobie Fleet, HRYC, ERAU) had voting rights.  The 2006 revision appears to have altered that right.  Commodore Field mentioned the at large representatives give much time, knowledge and effort to HSA.  Russ Brown explained the 2005/2006 revisions of the Bylaws.  Much emphasis was placed on the 501 C 3 filing in making bylaw changes.  After research and more information is obtained, the bylaws may be revised.

Pete Haley reported on the success of youth events including hosting the Jacksonville Regatta and told members that Saturday, August 11th is the Opti Challenge Regatta at the club. Sailors from Jacksonville and Eustis have been invited.

Jim Needham told the members that an intermediate class is being scheduled for August 18 to help sailors with bigger boat skills.  He referred members to his "Balance" article in the Mainsheet.  On Saturday, August 4, HSA lady sailors will be racing in the Lady Helmsmen Race.  A lady's team is being brainstormed for next year's race.

The Treasurer reported that revenue is more than expenses.  There should be a decrease in revenue in August.  He is working on SailCamp and Adult Sail Class revenues versus expenses.  He gave the bank balance to the Secretary.

Membership Vice Commodore stated that there are 126 general and 27 gold members.  Three are on the waiting list for gold member space.

Bill McFadden mentioned that classes at ERAU would be starting the last week of the August.

Linda Baker and Sandy (the little redhead) suggested methods to increase new member knowledge of club events.  After discussion, it was decided that an instruction document/new member letter would be created for new members.  Lewis Slaughter will draft the document.  Perhaps, a new member survey will be implemented to get new members opinions and concerns after six months of membership.  Additionally, Linda mentioned changing the format of New Moon Merriment to a family fun and educational day.  An example, learn how to rig a boat. The members thought these changes were a good idea.  Sail boat rides, enhancing sailing skills,  learning and fun.

Entries for the logo contest were reviewed and voted upon.  In the under 11 years old class, Delaney Caron's entry was chosen.  Jeff Zipay presented four logos.  The membership voted and selected the logo for the 50th Anniversary Celebration.

Steve Caron told the membership about the upcoming offshore Hobie Race on Saturday, August 4th.

Commodore Field presented Sailor of the Month Awards to the following members:

Mike Stambersky -             April
Craig Oulton    -        May
Terri Clarke -            June
Roger Cutler  -         July
Bob Duffus   -          August

Bill thanked all the "Sailors" for their continued help at the club.

A motion was made by Jim Needham and seconded by Russ Brown to adjourn.  The meeting adjourned at 2001.

Respectfully Submitted,

Carolyn Long, Secretary
August 6, 2007

      Halifax Sailing Association
                                               Board Meeting
                                               July 30,  2007


Present:

Commodore:                                  Bill Field
1st Vice Commodore:                     Pete Haley
Fleet Vice Commodore:                 Jim Needham
Membership Vice Commodore:      Lewis Slaughter
Events Vice Commodore:               Christopher Baker
Treasurer:                                       Russell Brown
Secretary:                                       Carolyn Long

ERAU:                                             Bill McFadden
Hobie Fleet:                                   Steve Caron
HRYC                                              Dennis Gorden



Also Present:

Bob Duffus,  Mike Stambersky, Roger Cutler
 


The meeting was called to order by Commodore Bill Field at 1734.


Old Business:

Minutes from the June 27th Board meeting were read by Commodore Field.


A motion was made by Jim Needham and seconded by Pete Haley to accept the minutes of the June 27th Board meeting.  All board members concurred.

Steve Caron asked for clarification  on the motion  regarding donations made to HSA.  The Commodore explained the intent of the motion.

Bill Field mentioned that Gary Smith was out of town and he did not have an official update on the proposed Skateboard Park.  He did hear on the radio  that another location was being considered for the Park and that local residents in both areas seemed not to want it in their neighborhood.  Pete Haley was told that  there will be boat launch access.


New Business:

Russell Brown, Jim Needham and other board members thanked all who contributed to the success of the London Symphony Orchestra/HSA Regatta on July 29th.   The Commodore stated  is was a great event and everyone enjoyed the home cooking prepared by members and volunteers.  He thanked all for the great job they did to make the Regatta a huge success.  Congrats to the racers who brought back the cup to HSA.  We won.

The board discussed establishing a committee to study HSA's  formation of  a youth racing team.  Some concerns,  not having it interfere with other club activities,  enough volunteers to support the team, commitment by parents and youth participants,  interacting with other youth clubs, the cost and beginning slowly were mentioned.


After discussion, a motion was made by Russell Brown and seconded by Christopher Baker to appoint, and form,  a functional committee to establish and present back  to the Board a youth racing program  for Halifax Youth Sailing Racing Team.

The motion was carried unanimously


SailCamp/Sail Classes were successful.  Further discussion was tabled until a later date.

A meeting regarding the 50th Anniversary Celebration on 8/20 @ 6 p.m. has been scheduled.  The date and time may be changed  to an earlier date since the anniversary milestone is set for September 15th and more planning time may be needed.

Jim Needham  stated the official communications of HSA are the website: halifaxsailing.org and the monthly newsletter, the "Mainsheet".  The Yahoo group site is an optional way to obtain information and not an official HSA communication.

A motion was made by Lewis Slaughter and seconded by Carolyn Long to discontinue the Yahoo/HSA group site.  The motion did not carry.

The board concurred that email communication would be handled more effectively in the future.

Purchase of several items for club use were discussed.  The board decided to table further discussion of the items until a later date.  Purchasing a security system for HSA was tabled since the vendor is not available until mid August.  Cost and details will be obtained then.   A board member requested reimbursement for personal property stolen.  Since many members have had losses, a precedent could not be set for reimbursement of the loss.

Events Vice Commodore explained that he was in touch with Sgt. Tracy Miller of Daytona Beach Police Department regarding recent unlawful entries and burglaries at HSA.  It was suggested that club purchase do not trespass signs to deter theft and unauthorized entrance into the club.  Christopher gave the police the access code so they may enter the club area and look for trespassers.

A motion was made by Pete Haley and seconded by Jim Needham that the club purchase and post Trespass Arrest Notices.  The motion was unanimously carried.

The ByLaws of Sailing Center, Inc. were revised in 2006.  With that revision, the number of voting officers were reduced to the actual Board of Directors who are elected by the general membership in December.  At-Large representatives do not vote at board meetings.   The Officers discussed the legal intent of the revisions made in 2006.  Portions of the ByLaws were read to all attendees.    A few of the points discussed: increasing the number of board members and including the past commodore as a voting member.  The board will research the matter further.  The ByLaws will be reviewed, information will be obtained from the drafters of  the 2006 revisions to clarify their intent when they revised the ByLaws. 

The Treasurer gave the Secretary financial information for club records.

Events Vice Commodore mentioned the Opti Regatta on August 11th.

Pete Haley stated a Hobie 18 was donated by Robert Broadwater to HSA. The Board considered a request to grant free general membership to Robert Broadwater for this donation to the club.

A motion was made by Pete Haley and seconded by Christopher Baker to give free general membership for 2007/2008 to Robert Broadwater and Dan Meddis for their contributions to HSA.  The motion carried unanimously.

There being no further business, a motion was made to adjourn.  All concurred.  The meeting ended at 1955.

Respectfully submitted,

Carolyn Long, Secretary
July 31,  2007

                                                   Minutes
                                     Halifax Sailing Association 
                                  General Membership Meeting
                                              July 5,  2007
                                    
Present:

Commodore:                                  Bill Field
Events Vice Commodore:               Christopher Baker
Fleet Vice Commodore:                 Jim Needham
Membership Vice Commodore:      Lewis Slaughter
Secretary:                                       Carolyn Long

Hobie Fleet:                                    Steve Caron

Absent:

1st Vice Commodore:                     Pete Haley
Treasurer:                                       Russell Brown
HRYC                                              Dennis Gorden
ERAU:                                             Jim Cunningham


Old Business:

The meeting was called to order by Commodore Bill Field at 1902.

He read the minutes of the May 3rd, General Membership Meeting. Commodore Field advised members that the Tabasco had been sold and was no longer on the premises.  The sign in sheets were revi:

The meeting was called to order by Commodore Bill Field at 1902.

He read the minutes of the May 3rd, General Membership Meeting. Commodore Field advised members that the Tabasco had been sold and was no longer on the premises.  The sign in sheets were revised with a waiver of liability form included on the top of the page.  He thanked all who volunteered for the club and SailCamp  More volunteers are needed, it seems to be the same people volunteering.

Bill Field asked if there were any  questions about  the May General Meeting.

A motion was made by Gary Smith and seconded by Bob Benhke to accept those minutes.  All members agreed.

New Business:

Bill Field gave members new policy information and read portions of the June 27th Board Meeting.  Some points:

1)   A four minute floor limit time for members speaking at meetings was implemented.   Questions and comments should be presented in a succinct manner.
2)   Members will need Board or Commodore approval if they wish to purchase an item for the club  in excess of $100, tax not included.
3)  Budgets have been established for regular ongoing programs to include repair for wear and tear,  overhead expenses and the program's contribution  to HSA.
4)  HSA will not accept donations without  Board approval.
5)  The larger club boats owned by the club can be taken out with no charge after qualification/certification by the Fleet Vice Commodore.
6)  Awnings are being made to block out wind and elements. Cost $1200.

Bill Field asked the members if they had questions regarding the new procedures.  Becky Horton asked why the fee for larger boat take out  fee had been waived.  Jim Needham mentioned that originally there was not a fee and he hoped that the fee removal would increase usage of the larger boats.    Jim also mentioned that more info on how to qualify would be in  the August issue of "The Mainsheet".  He requested that members call the boat captains or him directly if they want to go out sailing on larger boats.

Membership Vice  Commodore stated that there are 115 general and 28 gold members, one gold member will have his boat on premises soon,  two are on the waiting list for gold member space.

Christopher Baker, Events Vice Commodore,  reported on SailCamp and how successful it has been.  The Adult Class starts on July 7th and the LSO Regatta date was changed to July 29.  LSO participants have to leave by 1430.   Ongoing  is  the  logo contest.  August 11th is the Opti Regatta and July 26th, after SailCamp, Florida Yacht Club will hold their event.  Thursday is Sunfish racing at five, except for the first week of the month.  Volunteers are needed for all events.

Commodore Field stated that Treasurer, Russ Brown was absent and the club was solvent.

Gary Smith mentioned he is meeting with Lynn Parfit from the City of Daytona Leisure Services Department to get an update on the proposed Skateboard Park.  Bill Field said access to the launch area was important for HSA.  Gary  stated he was purchasing flyers and new pamphlets for the club to show it's a 50th anniversary year.

Steve Caron thanked all who helped at the Hobie Regatta.  There will be a regatta on August 14th from Daytona Beach Shores, to the Pier and ocean racing to Ponce Inlet.  He will host a fish fry at his house.

Craig Oulton gave members an update on the LSO Regatta and the state of the fleet.  The Sunfish need more rudders.  During garage clean up he found sails that the club does not need.  He requested additional space for small boats.

Items have been stolen from the club.  Someone walked away with 240 feet of line. Lock combinations have been charged.

Gary Smith stated he would like to help draft a business plan for HSA and its various programs, including the youth program.  He asked members how many became members because of adult sail class, at least  six raised their hand.  He asked how many became members from SailCamp, no hands were raised.    He asked members if they felt there was excess tension within the club, at least a dozen  members, or  about half of the attendees. raised their hands.   The proposed Ad Hoc committee for developing a business plan was discussed.  Many members contributed their thoughts about the direction they  want the club to go.

Members' vision for HSA  appear to differ.   Some see the club as a small boat club with teaching youths as  one of its primary functions.  Other members  indicated they did not want to learn/or sail on small boats, Opti's and Sunfish, but on larger boats.  An open debate ensued with numerous members voicing their thoughts and concerns.  

SailCamp expenses were mentioned by the Commodore, as were the lack of volunteers to assist.

One member expressed his concern that the current Board of Directors, who represent the members of HSA, does not have the wisdom or leadership to move forward in the direction he envisions for HSA.

Steve Caron said he was in favor of teaching all, from age 6 to 90, with proper instruction. 

Fleet Vice Commodore Needham stated he is in favor of a balanced program.

A survey  being done on what direction HSA should go was suggested.

The Secretary asked Gary Smith for an outline of the proposed business plan so the Board could consider the plan at a future board meeting.  The proposed Ad Hoc Committee to create a business plan was tabled for further discussion.  

There being no further business to discuss, a motion to adjourn was made by Fred Boettcher and seconded by Bob Benhke.

The meeting adjourned at 1840.

Respectfully Submitted,

Carolyn Long, Secretary
July 14  2007