Halifax Sailing Association

2006 Minutes

Halifax Sailing Association Board Meeting

The first meeting of the 2006 Halifax Sailing Association Board was held on 19 December 2005 at the Sailing Association Pavilion. Board Members present were:

Commodore – Gary Smith

First Vice Commodore – Bill Field

Fleet Vice Commodore – Lee Walker

Membership Vice Commodore – Laura Walker

Events Vice Commodore – Christopher Baker

Treasurer – Russell Brown

Secretary – Pat Behnke

Not present were:

HRYC – Dennis Gordon

Fleet 80 – Steve Caron

ERAU – Jim Cunningham

The first order of business was to offer an opportunity for appeal to any Gold Members whose renewal has been denied. No one appealed; therefore, all recommendations for denial were approved. Gary Smith reported that one letter had been returned as “undeliverable” and another had been sent to the Dead Letter Department. All other letters, per confirmation, had been received. A follow-up letter stating that the date for appeals has expired will be mailed to all recipients of the original letters.

Although Stan Lee had met his points requirements, he had not made the final payment of dues. By unanimous vote, the decision was made to not permit his renewal. With no further discussion, this portion of the meeting was concluded.

Additional items under discussion were as follows:

A rough draft of the Rules and Regulations will be reviewed. All Board Members agreed that rules must be abided by, consequences for infractions must be spelled out and must be applied in all cases.

All dues must be paid by January 31, 2006 and partial payments will no longer be accepted.

Unused jack stands need to be chained together to prevent theft.

The Gold Membership Committee will meet on Thursday, 22 December 2005 to review and revise a draft of membership rules for 2006. This draft will be emailed to the board for approval in time for finalization prior to January 1, 2006. Some items to be reviewed include requirement to spread out points earned and be limited to a certain number per date. Points must also be logged for separate activities. Arrangements need to be included for appeals due to special circumstances.

Lee Walker will meet with all Boat Captains and the Board to establish 2006 budget for maintenance and upkeep items for the larger vessels. The Treasurer stated that the Association will not be obligated to reimburse expenses not authorized by the current Board.

Daily fees for use of larger vessels are as follows:

18’ – 20’ will be $20.00. All vessels longer than 20’ will be charged at $1.00 per foot. Rules for reserving and paying the fees will be printed in the Member Handbook.

Gary Smith and Bill Field will follow up on return of the trailer for the Catalina 25

Bob Behnke and Jim Needham will prepare communication for Stewart Munroe regarding removal of his boat from the club storage area.

The Halifax Sailing Association Member Manual was distributed to all Board Members for review. The final copy should be available for distribution at the beginning of 2006.

Review of 2006 planned events:

Among planned activities are:

Adult Beginning Sailing Classes – 3 classes, April, July and September

Students in these classes must be able to demonstrate basic sailing skills in order to move up to Intermediate classes

Intermediate Sailing Classes – the first one in March and then additional classes scheduled as needed. Intermediate classes include 6 days of book work spread over three weeks and hands-on sea trials probably on the 2^nd or 3^rd Saturday of the classes.

Informal races and skills demonstrations may be planned for these students.

All students beyond basic beginner must demonstrate ability to use vessel check-out sheets.

Sunday Work-Eat-Play events possibly once or twice a month. Members would spend the morning doing chores around the club; have an association-provided lunch and an afternoon sailing time.

Howl at the Moon to continue at full moons

Sail-in for overnight trips

Sail lunches – to sail to nearby restaurants for lunch.

New Moon Merriment Days – new idea to involve daytime family activities

Races as scheduled

Christmas Boat Parade

The Commodore welcomed any other ideas or plans.

BYLAWS REVIEW:

Laura and Lee Walker are reviewing the current Bylaws to be certain that the Association is in compliance. The bottoms of some pages of the Lease Agreement are not complete and Gary Smith will request Dave Robinson secure a complete copy.

The Association does not offer grants. It is a not-for-profit organization but not a charity.

The Association has liability insurance through the American Sailing Association but does not have physical property coverage. The Treasurer will pursue this subject with the city.

The Board will meet for another Bylaws Review on Monday, 9 January 2006 at 6:30p.m. at the Behnke’s home.

The meeting adjourned at 7:4

Halifax Sailing Association Monthly Meeting

5 January 2006

The meeting was called to order by Commodore Gary Smith at 07:15 p.m.

The new officers are:

Commodore – Gary Smith

First Vice Commodore – Bill Field

Fleet Vice Commodore – Lee Walker

Membership Vice Commodore – Laura Walker

Events Vice Commodore – Christopher Baker

Treasurer – Russell Brown

Secretary – Pat Behnke

HRYC – Dennis Gordon

Fleet 80 – Steve Caron

ERAU – Jim Cunningham

This was the first Association meeting with the new officers.

Commodore’s Report:

Gary Smith noted that numerous events are scheduled for the upcoming year and requested feedback if there seems to be too much.

He also noted that with the Association’s additional officers, the workload has been spread out thus reducing the burden of just a few. He is excited about the possibilities for the new year.

First Vice Commodore’s Report:

Bill Field reported that help is needed to get the Catalina boat trailer, along with an additional Catalina that has been donated to the Association, back from Ocala. He stated that the trailer needs some work but did not have details. He will get a group together to resolve this problem.

The triamaran has been hauled and, although some repairs are needed, it seems to be structurally sound. It also needs rudders. This item will be taken to the next board meeting for a decision.

Bill also reported that the Vice Commodores need volunteers to take small pieces of the workload for each group.

Fleet Vice Commodore’s Report:

Lee Walker scheduled a meeting for January 12 at 06:00p.m. to put together a maintenance plan for each of the larger vessels and to assign Boat Captains. He said there is a need for help with all phases of the work and that there may be more than one Captain assigned per vessel as needed.

Membership Vice Commodore’s Report:

Laura Walker noted that volunteers are needed to help with events and hospitality. She is looking into having business cards made for club officers. She also said that New Member Packets including guidelines, contacts, etc. are being prepared and that mentors are needed for new members.

She presented some ideas for the Newsletter including listing birthdays and a “thank you” section. She also encouraged members to take part in local Yacht Club races.

A membership roster is available to members only on the HSA website. It is not on the navigation list and can be accessed via: www.halifaxsailing.org/HSAmembersip.htm. Note was made of the fact that the current roster has the last digit of telephone numbers missing. Gary Smith stated that he will correct.

Events Vice Commodore’s Report:

Christopher Baker reported that beginning on January 28 there will be a new program called “New Moon Merriment”. This will occur on the Saturday nearest the new moon each month and will be a day-time event for families, unlike the “Howl at the Moon” which is primarily geared toward adults.

The “New Moon Merriment” will begin at 09:00 a.m. and will last for about 6 hours. Participants are encouraged to bring a dish-to-share as well as any meats they may wish to grill for lunch in the noon – 01:00p.m. time frame. The club will provide charcoal. There will be activities such as short races, etc geared toward the club’s youth. He asked for volunteers to act as Event Captains for the various activities.

The next “Howl at the Moon” will be on Friday, January 13.

The 2006 class schedules will be provided by Jim Needham. Lew Slaughter was volunteered to serve as Race Captain for Club races.

Treasurer’s Report

Russ Brown was not present and no report was available.

Secretary’s Report

Pat Behnke noted that the minutes from the first 2006 Board Meeting was on the website. She also reported that any articles for the Mainsheet must be emailed to pattyb76@earthlink.net and that they will be printed exactly as received. She reminded everyone of the new Behnke phone number – 386-677-6525.

Gold Membership Report:

Bob Behnke reported that non-renewals has been finalized and that there were ten non-renewals. This means that there will be ten spaces available for those Gold Members on the waiting list once those vessels have been removed. He suggested that vessels to be removed be tagged with tape for identification. This was agreed upon.

He also requested that member vessels/trailers be tagged with “dog tag” discs stamped with a number which will correspond with a posted list that shows vessel owner’s information. He was authorized to proceed with the purchase of the tags. He suggested that tie-downs be required for all trailers and this was approved.

Youth Sailing Instructor Report:

Steve Caron reported that he and Pete Haley are requesting $5,000.00 to fund the 2006 Youth Sailing Program. He stated that he felt 6 good-condition vessels (4 of which the club has and 2 additional to be purchased) would be sufficient for the season. He also plans to broadcast a search for instructors.

Open Floor:

Workdays – the suggestion was made to have work-eat-play days to perform needed repairs and maintenance. This would consist of work in the morning, lunch provided by the club and sailing in the afternoon. No specific dates have been set.

Gary requested any new ideas. A suggestion was to put a work menu of chores that needed to be accomplished on the website so that participants would know what equipment to bring along. This will be organized in detail. Workdays will be posted on the website.

Discussion was held on how to realistically assign new members to Vice Commodores or mentors. A possibility would be to go by interests indicated on the application. The application needs to be modified to accommodate the new officers.

A discussion was held regarding the number of catamarans that the club owns and their frequency of use. It appears that there is minimal usage due to instability of the vessels. A suggestion was made to see if some could be combined to make a couple of useable vessels or to sell off the unusable ones and use the funds to purchase “Optis” for the Youth Program.

A possible “Swap Meet” was suggested. Some suggestions were for each seller to set up individual spaces and for those with minimal items to perhaps donate them to a “Club Table” the proceeds from which would go into the club treasury. Excess club vessels could possibly be sold at the same time. Phil Cook will captain this program.

This Swap Meet should not be scheduled at the same time as the Club’s annual “Open House”.

Christopher Baker asked if anyone was interested in helping to produce a half-hour radio “Sailing Show” discussion program. This could be once a week or once a month, although the once-a-week concept allows for more continuity and listener interest.

Parking is still being discussed.

The possibility of road-grading on the entrance road was questioned. A report was made that there is a possibility the city may pave the road, although no definite commitment has been made.

The gate leading to the launch ramp/parking lot needs to be kept locked. The combination is the same as the Club entry gate.

The Club entry gate is not to be chained as long as the magnetic gate operators work. In the event of strong winds from some directions, the magnets will not close. If this happens, the driver needs to pull the gates together until they lock. If the magnets fail and cannot be connected, the gate should be chained.

An HSA Facility plat plan continues pending. Once it is established, Gold Member boat spaces can be laid out. This will facilitate installation of storm tie-downs in the ground.

There being no further business, the meeting was adjourned at 08:15 p.m.

Respectfully submitted,

Pat Behnke, Secretary

Halifax Sailing Association Bylaws Review Meeting

9 January 2006

The meeting began at 7:00p.m. at the Behnke home, 15 Malayan Sun Bear Path, Ormond Beach. Officers present were:

Commodore – Gary Smith

Fleet Vice Commodore – Lee Walker

Membership Vice Commodore – Laura Walker

Events Vice Commodore – Christopher Baker

Treasurer – Russell Brown

Secretary – Pat Behnke

The purpose of the meeting was to review proposed changes to the club bylaws.

Laura Walker presented the proposed changes to the group. Corrections and changes were agreed upon as follows;

♦ Article Three – Members’ Dues “in” will be added between payable and advance. Add “At Anchor” to membership classifications. All types of membership need to be defined.

♦ Article Three – Special Members’ Meeting article (4) to be revised to read “Members having at least ten percent membership contingent are entitled to call such a meeting”

♦ Notice of Members’ Meeting – revise paragraph as agreed upon.

♦ Article Four – Qualifications of Officers – add “Officers must be members in good standing”

♦ Regular Officers’ Meeting – first line – delete “at”

♦ Under Quorum of Officers – change quorum to one half plus one

♦ Article Five – Roster of Officers – remove (non voting) from item 8

♦ Selection of Officers – change appointed to “approved”; add First to Vice Commodore; revise definition of Events Vice Commodore as discussed; revise definition of At-Large Representative as discussed.

♦ Article Seven – revise item (2) as discussed

♦ Article Eight – change “checks and indebtedness in excess of $500.00 will require the signatures of Treasurer and one other officer.”

Corrections and revised version will be presented before the end of the week. The Bylaws will be approved at a Board Meeting on January 23 at 6:30 at the Sail Center.

This concluded the Bylaws discussion. Other business discussed as follows:

♦ Gary reported that all members will be given Membership Cards

♦ Gary suggested that the Board meet quarterly as required by the Bylaws and at other times only as needed.

♦ It was agreed that Board Members must be members in good standing.

♦ When using the facilities, the person whose name appears on the Membership Roster needs to be the one to sign in.

♦ All Vice Commodores need to supply minutes from all meeting to the Secretary soon after the meeting is held.

♦ Deadline for articles for the Mainsheet will be the 24^th of each month for the following month.

The meeting was adjourned at 8:15.

Halifax Sailing Association Board Meeting

The January Board Meeting was held on January 23, 2006 at the Sailing Association Pavilion. All Board Members were present.

The Commodore opened the meeting at 6:30 The minutes from the previous meeting were approved.

Commodore’s Report

Gary Smith asked to finalize the calendar of events for 2006 as posted on the website with the understanding that some dates may need to be changed. This was approved, casting the schedule into the spring. The Board agreed to work on plans for a Swap Meet, but at a later date.

Gary also reported that the Winter Racing Series was going very well with 20-21 boats in the race on January 22. The Gary Gordon Memorial Regatta will be held by the HRYC On February 19. Jim Cunningham said that the Sailing Association could use some boats and/or motors from the HRYC. The Pearson is a possibility. It was stressed that captains and crews need to get together and practice as teams as much as possible before the race. Captains are needed for the Catalina's.

All HRYC dates are listed on the Association’s Activity Calendar.

The year’s first Adult Beginning Sailing class will begin on April 1; and, Intermediate classes will be held whenever needed.

A Rum Race was discussed but not finalized. The Lipton Cup Regatta will be May 5, 6 and 7.

Membership Vice Commodore’s Report

Laura Walker reported minor changes to the revised Bylaws and said they will be available on Tuesday, the 24^th. The Board agreed to approve the final draft via email.

Fleet Vice Commodore’s Report

Lee Walker reported that 5 Boat Captains had submitted budgets for repairing their respective vessels. The Board chose to prioritize repairs according to usage needs. The requests he received are as follows:

1. The Sun Chaser - $2500.00 for total repairs and a motor. The Board approved $1000.00 for repairs but not for a motor.

2. The Buccaneer - $300.00 to fix the leaking centerboard trunk. This project was put on hold for the present.

3. Sunfish - $100.00 was approved to install clips for tiller extensions and other repairs.

4. The trihull - $2670.00 would be required for all repairs with 2 trolling motors. The Board approved $500.00 for basics then agreed to revisit the issue.

5. Tabasco - $500.00 for total repairs minus a trailer. The cost of a trailer would be $1200.00 - $1500.00. The $500.00 was approved.

As additional vessel budgets come in, they will be passed along via email.

Lee reported that each team will set their own schedule for the work to be done. He also stated that each Captain needs to be trained to be able to check out new people on his/her vessel.

Jim Needham discussed the construction of a wall between the bathrooms to provide additional storage space. The Board approved $1200.00 for this project.

Linda Stackpole requested a certificate for Adult Sailing Classes as a prize for the ESE Teacher Celebration. The Board approved 2 certificates.

The Board approved $150.00 for a rack for kayaks and canoes.

The Board also approved $100.00 for portable tables.

The Commodore will contact the City to request road grading on the road coming into the Association property.

ERAU has funds available that can be put into repairing the Dr. Kerman to be used as a safety boat by both groups. The funds could be put into either maintenance or a motor.

A sprinkler system for the grass will be revisited in the early spring.

There being no further business, the meeting was adjourned at 8:00pm.

Halifax Sailing Association Monthly Meeting

2 February 2006

The meeting was called to order by Commodore Gary Smith at 07:00 p.m. Minutes from January 2^nd meeting were approved as posted on the web site.

COMMODORE’S REPORT

The Winter Series races have gone well. The Commodore encouraged everyone to come out to see the races if not participate. The Race results will be put on the website.

FIRST VICE COMMODORE’S REPORT

The Sun Chaser has been launched and the mast will be stepped on a calm day.

FLEET VICE COMMODORE’S REPORT

Teams have been formed with 5 – 6 members for the larger boats. Everything is moving ahead very nicely and a budget proposal is being emailed for approval.

EVENTS VICE COMMODORE’S REPORT

The first New Moon Merriment was held on January 28 and was well attended. It included work in the morning and play in the afternoon. The grill was fired up and many took advantage to cook sausages, veggies and hot dogs. The primary operation that was achieved was the triamaran was hauled onto dry land, pressure washed and scraped.

Christopher Baker has emailed a list of activities needing chairpersons. The most pressing needs are for the Howl at the Moon and New Moon Merriment. Christopher requested each person to take a small piece of the activities. Gary Smith volunteered to plan activities for the NMM.

MEMBERSHIP VICE COMMODORE’S REPORT

Membership dues payments are getting off to a slow start. Sixty-five percent of last year’s members have paid for this year. Laura Walker would like feedback pertaining to membership.

Adoption of the revised Bylaws, as submitted by Laura, was approved.

TREASURER’S REPORT

In the Treasurer’s absence, Laura Walker reported the following:

Jan. beginning balance - $22,195.91

Jan. income - $ 9,404.00

Jan. expenses - $ 1,446.19

Balance Jan. 29,2006 - $30,153.72

SECRETARY’S REPORT

The deadline for February’s Mainsheet will be February 22.

HRYC REPRESENTATIVE’S REPORT

Dennis Gordon reported the following:

February 18 – Pre-season Gary Gordon Memorial Regatta

Dates have been set for the 7 Commodore Cup Races and are posted on the HSA website.

A Lady Helmsman race will be held, but date has not been selected.

March 4 – Commodore Cup Skippers’ Meeting, a social mixer and mini sailboat racing, will be held at the HRYC. There will be a special prize for the race winner.

May 24 – 29 – Gulfstream Race to Charleston. He expects 30 + boats in the race. Also, a bus will travel to Charleston for the non-races who would like to attend the Awards Dinner hosted by the Charleston Yacht Club. The Charleston Racing Association is putting together a feeder race to bring boats from Charleston prior to the start of the Race. Several boats need crew. Anyone interested in taking part needs to sign on now to begin practicing.

HSA reports that the Pearson is crewed and prepared to race. The 2 Catalina's and the Hunter 22 need captains and crew. Hopefully, the San Juan and Tabasco will be ready for the Charleston Race. Dennis encouraged all racers to begin practicing as much as possible to work together as a team.

An ocean-going committee boat is needed for the February 18^th Gary Gordon practice race.

New sheets need to be filled out for all racing vessels for PHRF ratings.

ERAU REPRESENTATIVE’S REPORT

Jim Cunningham reported that a boat/trailer is still blocking access to the ERAU trailer. ERAU will hold a fundraiser on March 11^th and will hold their final race on March 12. After that, the students will be available for HSA sailing/racing.

Gary Smith noted that the ERAU students are an asset to HSA.

GENERAL DISCUSSION

Gary Smith reported he has found a new vendor for club burgees. He also asked if anyone was interested in magnetic car signs. Two people indicated interest. Gary also reported that the garage door now has a keypad and the combo is the same as the lock. He gave the members a choice of an entry card at $3.00 or a fob at $5.00 which will be useable for the gates. Laura passed around a list for members to select their choice.

Laura Walker is pursuing a vendor for golf shirts and sweat shirts.

Bob Behnke reported that the metal ID tags for the boat trailers have been ordered and should be received shortly. Tags will be color coded to indicate HSA. ERAU, or Gold Member ownership. The numbers on the tags will correspond with a list of names and contact numbers posted in the pavilion.

Brad DiMarco volunteered to research and procure hurricane tie-downs. The club will begin with 100 3’ anchors.

Phil Cook volunteered to handle a Swap Meet for an undetermined date in May. He requested storage space for items donated for sale by HSA.

A lawn sprinkler system as again discussed. Two possibilities are PVC pipe with sprinkler heads or an underground trench system. If reclaimed water is used, a spigot could be installed at the side of the building for vessel wash-down. A decision needs to be made so that work can begin in March.

There being no further business, the meeting was adjourned at 7:55.

Halifax Sailing Association

General Membership Meeting Minutes

April 6, 2006

Meeting was called to order by Commodore Gary Smith at 7:00 p.m.

Minutes from the March meeting were accepted as posted on the HSA website.

Gary Smith welcomed visitors and new members.

Updates:

♦ First Adult Sailing Class was held on Saturday, April 1, 2006. It was a very large class and everyone seemed to enjoy the session. The second class will be held on Saturday, April 8, 2006.

♦ The sprinkler system is being addressed. The pipes will be underground. Jim Cunningham is spearheading this project.

♦ Infestation of squirrels and rats is being taken care of.

♦ Events Vice Chairman, Christopher Baker needs volunteers to help with various events.

♦ An additional Hobie has been parked at the club. Has it been donated and does anyone know the name of the donor?

♦ A new roof is still being researched. Scotty Kreuger from the City of Daytona Beach reported that the building must be roofed. The current roofing is temporary. Lewis Slaughter is contacting a possible contractor.

Fleet Vice Commodore: Lee Walker

♦ Boats are being taken care of and are being brought into good condition. He will have a meeting at the end of the month with Boat Captains.

♦ There is a need to establish communication between Captains and Crew.

♦ New equipment for Carol Ann and Sun Chaser, bilge pumps and solar panels, were given to the respective Captains.

Membership Vice Commodore: Laura Walker

♦ Membership applications must accompany payment of dues. Anyone who has sent in dues without the application needs to submit one.

♦ A review of Gold Members is 90% complete. Two boats may be leaving and anyone who wishes to upgrade to Gold Membership should contact her.

♦ A Membership Survey requesting input from members will be on line in the near future. The results of this survey will be used in planning future events and activities.

♦ The new Membership Manual will be available by next month’s meeting and will also be on line.

♦ New golf and sweat shirts are being looked into. Photos of items for consideration will be available at the May meeting.

♦ A raft up is being planned for April 15/16 and possibly another one for May 2^nd.

♦ She requests “thank you” notes for contributions, volunteers, etc for the Mainsheet.

Events Vice Commodore: Christopher Baker:

♦ No report

Entertainment:

♦ Christopher Baker and his Barber Shop group, Surftones, entertained us with a very enjoyable medley of songs.

Secretary: Pat Behnke

♦ Articles for April Mainsheet must be in by April 24^th.

♦ The first “What Does It Mean” question of the month, “Put your helm down” was won by Lee Walker.

Treasurer: Russell Brown

Balance: $28,169.67

Revenue (for March) $1,926.00

Expenses (for March) $2,899.18

♦ The Treasurer requested an update on progress of budgeted items. This will be brought up at the next Board Meeting.

♦ The most current water bill was almost double the normal bill. Two possible sources could have been a broken pipe leading to the dock water supply and excessive use of the city water for boat wash-down at the ramp rather than the use of the grey water source.

Summer Sailing Lessons:

♦ Pete Haley has run Summer Camp for the past two years but will be unable to do so this year. Christopher Baker will be in charge of this program this year.

♦ Pete has proposed 10-day, 4 hours per day sailing lessons to continue throughout the summer.

♦ The club owns 4 prams that can be brought up to usable condition for approximately $1,500.00 including parts and 4 new sails.

♦ He would like to purchase at least 2 additional for a total fleet of 6.

♦ An instructor could be hired for about $50.00 per day for a student/instructor ratio of 6:1.

♦ Volunteers would still be needed to assist.

♦ A Business Plan has not been submitted; however, rough figures indicate that a small profit could be generated by the end of the season.

♦ A motion was proposed by Jim Cunningham and seconded by Russell Brown to provide $5,000.00 in funding for repairs and 2 prams and consider adding additional prams as need dictates. The motion was passed with a vote of 19 in favor and 1 opposed.

Halifax River Yacht Club: Dennis Gorden (not present)

♦ Report was made that he is looking into possible donations for youth sailing and into advertising to increase revenue.

Embry Riddle Aeronautical University: Jim Cunningham

♦ Is still awaiting funds to pay HSA dues.

♦ Has no issues at this time.

General Discussion:

♦ The club has 3 catamarans that need to be scrapped. The spars and spare parts can be kept and the trailers can be sold. A motion to take this action was made by Pete Haley and seconded by Lee Walker. The motion passed with a unanimous vote.

♦ There is a place on the HSA website for matching up captains/crews for races.

♦ Parking at the launch ramp needs to be addressed. Possibly signs could be put out during special events.

♦ Boats should be washed down at the grey water spigot so as to not tie up the launch ramp and to conserve city water.

There being no further business, the meeting was adjourned at 8:23p.m.

Halifax Sailing Association

General Membership Meeting Minutes

May 4, 2006

Meeting was called to order by Commodore Gary Smith at 7:00 p.m.

Gary Smith welcomed visitors and new members.

The minutes from the April meeting were approved as posted on the website.

Secretary’s report:

Articles for the May Mainsheet will be due by May 24^th. Not many articles are coming in.

Membership Vice Commodore’s report:

♦ A survey is being sent out to all members and response is requested.

♦ All members who have paid 2006 dues need to also fill out a new application with current information.

♦ Two Gold members have not renewed and their boats should be removed from the club within the next two weeks.

♦ Golf jackets and sweat shirts are still being researched.

♦ Daytona Beach Commissioners should be invited to the Open House

Events Vice Commodore’s report:

♦ Matt Hudson made the flyers for the May 13 Open House. All members are requested to post them in all applicable places.

♦ Volunteers are needed for the Open House to man various booths and give short boat rides to interested visitors.

♦ The Youth Summer Sailing program schedule will be ready by Open House. Tentatively, the schedule is for the last two weeks in June and the first two weeks of July. The plan is to have 4-hour blocks of instruction 5 five days a week for a total of 40 hours. Paid instructors are being selected and Steve Caron and Pete Haley are responsible for preparing the prams for the classes.

♦ Gary and Linda Smith will be responsible for securing food for the open house.

♦ New burgees are now available. The cost is $15.00 each.

♦ The next Howl at the Moon, May 13^th, will have a Caribbean theme.

♦ New Moon Merriment has gotten off to a slow start, but will hopefully pick up with summer.

Fleet Vice Commodore’s report:

♦ One unusable Catamaran has been removed from the club grounds.

♦ All large vessels except Tabasco are in useable condition.

♦ Help is needed to repair the Hobie fleet.

♦ The San Juan 21 has a wasp’s nest that needs to be removed.

♦ The website needs to be updated as to vessel conditions.

First Vice Commodore’s report:

♦ All vessels should be mowed under and weeds cleared up before the Open House.

♦ A motion was made by Bill Field and seconded by Dave Dunn to purchase a trailer for the Tabasco. After a discussion regarding making major repairs on the HSA grounds, the motion failed by vote.

Treasurer’s report:

♦ The current account balance is $28,861.39; however, recent expenses have not been paid.

♦ Budgeted projects are on record.

♦ Some funds will be reinvested.

HRYC Representative’s report:

♦ The Lipton Cup race will be held this weekend in conjunction with the New Smyrna Yacht Club and will be combined with the Third Commodore Series race.

♦ Applications are available on the HSA website

♦ New Smyrna Yacht Club will host a dinner on Saturday, May 6 at $25.00 per person. There will also be an awards banquet on Sunday, May 7 at 4:00p.m.

♦ The last Commodore Series race will be held after the May events.

♦ May 24 there will be a dinner for racers in the Gulfstreamer Race.

♦ May 25 there will be a party at the Ocean Deck following the Sea Buoy to Main Street Pier sprint race.

♦ May 26Racers breakfast

♦ May 29 – Gulfstreamers Awards Dinner hosted by the Charleston Yacht Club.

♦ Dennis suggested that New Smyrna Yacht Club, Halifax River and HSA combine ideas and funding to promote local area sailing.

General Discussion items:

♦ A Hurricane Plan needs to in place very soon. Brad DiMarco had agreed in February to pursue screw anchors to secure boats on land. No report was available.

♦ A Gold Member’s boat must be removed from the dock so that the Sun Chaser can be moored in its correct slip.

♦ A welding class will be held by Mr Daniels to build beach carts.

♦ There is an interest in having a CPR class.

♦ There was no confirmed report regarding the Skate Board Park. Any planned action should go through the Commodore.

♦ No date has been set for the Marine Flea Market, possibly in June.

♦ There will be a Board Meeting on May 11 at 7p.m. at Bob Behnke’s home – 15 Malayan Sun Bear Path, Ormond Beach. Anyone who needs directions, call 677-6525

There being no further business, the meeting was adjourned at 8:15.

Halifax Sailing Association

Board Meeting

Thursday, May 11, 2006

The meeting was called to order at 7:00p.m. by Commodore Gary Smith. Officers at-large absent were Steve Caron and Jim Cunningham. All other board members present.

1. Out-of-State visitors wanting to be members. Liability and recourse for damage are considerations for non-residents. HSA’s intended use is for local residents. Motion was made, seconded and passed by unanimous vote to use HSA facilities and assets contingent upon membership qualification.

2. Carts for small boats/welding class. Mr Daniels will present a welding class by building carts for small boats. A motion was made, seconded and passed by unanimous vote to budget $300.00 for this project and to revisit the issue in case of cost overrun. Date for the project is to be set.

3. Members-at-Anchor. Vessels anchored off the beach do not meet city code; therefore, this membership should not be offered. Motion was made, seconded and passed by unanimous vote to rescind At-Anchor Membership and to convert the four current memberships to Gold Membership with no change of cost for the current year; and to remove “At-Anchor Membership” from the Bylaws.

4. Bathroom Wall. $1,200.00 has been appropriated for this project. Jim Needham previously agreed to research and price.

5. Stargazer Cup? Highest placing HSA boat in HRYC Commodores series. Discussion centered around counting only off-shore participation vs. including river races. It was agreed that the cup would remain with HRYC and the winner would be given a smaller trophy. Bill Field will assume responsibility for developing a program for assignment of points.

6. Tractor shed – where dog fence is. It was agreed that a structure would not be the best move. A motion was made, seconded and passed unanimously to allocate $100.00 to purchase and install pavers to keep the tractor wheels off the ground.

7. Roof? The city has no plans to take action at this time. Lee Walker will pursue quotes and ideas and Gary Smith will look into a steel roof.

8. Hurricane tie-downs and trailers for boats. Each vessel will need 4 tie-downs and Gold Members will buy their own at the club’s cost. All tie-downs must be in place by the end of June. Any vessels with no tie-downs will be removed to the area outside the gate in the event of hurricanes.

The need for a trailer for Tabasco was addressed and deemed to be not practical at this time. Christopher Baker will pursue costs at Seven Seas Marina including a 14-day lay up.

9. Certificates of Deposit for extra capital. A motion was made, seconded and approved to purchase three $5,000.00 CDs at 3-month intervals.

10. CPR Class. Classes will be presented by Paul Heaton and cost will be about $35.00, Christopher Baker will contact Paul to set a date.

11. Stewart Munro? His vessel must be removed from HSA property. Laura Walker till contact an attorney to have a letter prepared for Mr. Munro. The Gold Membership Committee will meet to draft a new letter of request to vacate property. Motion was made, seconded and passed by vote of 7 – 1 to vigorously take action against members who are in violation of Club rules or dues.