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2005 Minutes

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Executive Board Meeting

January 6, 2005 – 6 p.m.

 

Set up work day for Saturday’s, Jan. 22 & 29.

Planning meeting to be held on Wednesday, Jan. 12 at Gary Smith’s house.

Discussed closing off bathrooms for additional security.

Discussed building a storage shed.

Dog not a problem to the club.

Gary Johnson inquired about sending money to the Tsunami victims. Board decided against this at this time. A report on the news stating that too much money has been sent at this point and would not be dispersed in the best of ways.

Board voted in favor of having a winter race series. Embry Riddle offered their help.

Thunder Mug will be held on March 19th.

Jamie Nestrick volunteered to chair a Hospitality Committee. She felt the need for someone to be available to introduce new people around, help with getting information out to people inquiring about the club, etc. Jamie also put together a sample of a new brochure.

meeting adjourned at 6:45. 

 Halifax Sailing Association

Meeting Minutes – January 6, 2005

Meeting called to order at 7 p.m.

Secretary, Patti Light was not at meeting. Linda Stackpole took minutes in her place.

January 22 & 29 will be workdays at the Sailing Center.

January 12 will be a Planning Meeting at Gary Smith’s house, 7 p.m.

Steve Caron shared dates of some of the Hobie Fleet 80’s races and others in the area:

June 18 & 19 – Summer Sizzler

July 16 – Gilligan’s Run

1st Saturday in May – Mug Race

Gary Smith noted that the Halifax River Yacht Club is considering lowering the boat size for the Commodore’s Cup Series to 24 foot. This would allow several of HSA’s larger boats to participate in the offshore racing.

HSA will have it’s Winter Series will run four races between now and the Thunder Mug. The Thunder Mug on March 19th will be the 5th and final race of the series.

LSO will be coming this year. Gary Smith will work on contacting them and setting a date for the regatta we host when they are in Daytona, every two years.

Stewart Munro – Vice Commodore Comments:

Asked that everyone work harder on taking care of the garbage. It can be taken to the dumpster at the park next door and the large can goes to the front fence for pick up.

Asked if everyone will try to keep the dog in the pen. Stewart is working on training it. It is hard to train with so many others giving it extra attention. He is taking her for shots, etc. on Saturday, Jan. 8.

Bob Behnke – requested that the trailers and hulls outside the fence be cleaned out and/or placed in the yard before we have problems with the city. Once they start mowing that area again, there will be complaints.

Geren Thomas – Treasurer

Handed out treasurer report. Has not received the final statement yet, so he will give a final report in February.

Jamie Nestrick – Hospitality Chairperson

This is a new position that Jamie offered to take responsibility for. Her purpose will be to welcome new members, introduce them around, tell visitors about the club and show them around. Any help she can give in this area. She is also working on creating a new brochure for the club.

Marc Alderette suggested looking into making List Serve part of our website. People can go there and broadcast information to each other.

City came by this week to look at the roof and estimate the cost of repairs.

Steve Caron  - Possibility of forming a Youth Program/Group to get young people more involved in the club. Look into purchasing new or used prams so we could have those interested represent the club in youth regattas around the state. New prams run around $1500. Suggested selling sponsorships to cover purchase cost and maintenance of the boats. Many other ideas were offered for raising money for the boats. It was pointed out that the club currently has three Opti’s, those just need bladders.

Pat Behnke suggested having a regatta with former class participants to start generating some interest in the project.

Gary Smith asked Steve Caron to Chair the committee.

Still wanting to purchase a riding lawn mower or tractor to move the boats around. Suggestion to clean up the shoreline, north of our current ramp, and make a better area to take boats down to the beach.

Meeting was adjourned at 8:30.

 

 

Executive Board Meeting

February 3, 2005 - 6pm

 

Travis Wright has asked for a college donation of a Sunfish dolly. Declined.

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Topic of fees for boats for personal use. Presently $20 for all boats in water. Suggestion to adjust fees in accordance to size (i.e.: 30' Pearson-$30, 25' boats-$25, 20' boats-$20). Also consideration of Embry Riddle students qualified as members to be exempt for San Juan unless used overnight Also suggested was consideration of 50% discount be given boat captains for the boat they oversee 

A boat captain's duties being to organize and coordinate work, repairs and maintenance of a particular boat. 

Board voted in favor.

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Next work day scheduled for Saturday 2/12.

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Gary Smith visited with city officials and is on invite list for pre-construction committee. Money allocated for our sea wall is still safe; Sebunge is contractor and work should begin soon. Need to develop construction plan regarding placement of boats, beach, etc. Gary plans to meet with leisure services to see if we can temporarily park boats outside gate. It was agreed we will be prepared to repair fence and maintain grounds with a maximum budget of $2000 allocated. Motion carried.

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Stewart Munro suggested addressing issue regarding paving drive, as P&S Paving are already doing large city job in area. Hopefully this would take place pre-construction to prevent further deterioration of the Club’s drive. Gary will investigate and propose they have driver deliver asphalt with members to be on hand to spread. Also Stewart continues to check into prices for 8x20 shipping pods for Sunfish and Force Five equipment storage.

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Riddle students have fund raiser on Tuesday, 2/8, wherein Uno will donate 20% of total check of anyone presenting an ER coupon to the ER Sailing Club. Coupons will be made available. Question was raised regarding ER’s use of Doc Kerman for race practice (Monday and Wednesday afternoons as needed) contingent upon acquisition of boat license and that they help maintain and absorb related expenses. Motion approved based on producing boating license and familiarization with boat.

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Combination lock to be put on garage door. Keyed lock to be on Doc Kerman.

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Geren Thomas provided update on city. Tina called regarding property insurance. He received letter requesting automobile insurance because autos are used to pull boats. Since all are privately owned and insured vehicles subject was deleted. Also, we will send letter for our file stating that HSA is unable to get insurance on the building as there is a moratorium in southeastern states. It was also agreed that we would send $1.00 for each year of our lease for back payments. 2004 Year End Financial Statements were made available for all members,.

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Meeting adjourned at 6:45

 

 

HALIFAX SAILING ASSOCIATION

MINUTES OF MEETING - FEBRUARY 3, 2005

Meeting called to order at 7:00pm.

Work days have been very productive; great turn out. Next is 2/12; list of objectives on website.

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Next sailing class begins 3/6.

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2004 Year End Financial Reports were handed out (prepared by Geren Thomas.)

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Stewart Munro - Vice Commodore: Work days going great. Next is 2/12 with more TBA. Next focus will be on organizing yard.

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Boat Captains - Approximately 50% of boats have volunteer captains to coordinate and monitor maintenance and repairs. More captains are needed; details are on website.

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Gary Smith is on invite list to pre-construction meeting to be held within the next two weeks. He has been assured that our project (sea wall and two ramps: 1 south of dock and 1 north of clubhouse) has been contracted to Sebunge Construction. We will develop a construction plan for placement of boats, etc. He will also request permission to use are outside gate temporarily, and Board has authorized repair of fence and maintenance of grounds if negotiations demand.

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Clean up lumber is to be used as far as possible. Once projects are done usable/unsuable sorting and cleaning will be done.

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Call for Boat Captains: John Baldwin: Buccaneer, reserved by Lee and Laura Walker to race in winter season. Catalina reserved, also San Juan.

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Race Sunday, February 8. Suggested we establish three courses for the three classes: longer course for cats, inside, short course for Sunfish and boats under 20'; and a longer course for larger mono-hulls in deeper water. Skippers meeting at 11:30. Race at 1:00.

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Embry Riddle announced fund raiser Tuesday at Uno’s and made available coupons to be presented when paying check. 15%-20% of total bill will be donated to ER Sailing.

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Embry Riddle volunteered to join Mike Wiley in setting up race course committee.

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Steve Caron - Announced Presidents Day Regatta at Lake Eustis Sail Club 2/19 & 20. Prams, Sunfish, Scowls and Cats. Calls for 3/19 Thunder Mug. Also calls for info on other regattas at other clubs. He is forming Youth Program Committee. Suggested sailing camps be extended to two weeks (two one-week courses) contingent on volunteers’ schedules. He will also investigate borrowing boats from Eustis Sailing Club to expand the program.

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Reminder about gates: When not working there is a city lock and our lock; hook in series so that either party can open gate. Same for park gate.

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Gary asked for feedback and recommendations on website. Recommendation was made to replace @ with # symbol to prevent spiders from harvesting member email lists.

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Meeting adjourned at 7:45.

 

HALIFAX SAILING ASSOCIATION

MINUTES OF MEETING - March 3, 2005

NOTE: No Executive Board Meeting due to absentees

Meeting called to order at 7:00pm.

On a sad note: Milton Beck passed away on February 24. The Club will extend condolences, and Stuart will be taking the family on Saturday (3/7) in the Carol Ann to release ashes. Milton contributed much to the sailing center, including work on the Sunfish racks and disposal of the Ghost, and will be sorely missed.

Jim Cunningham, as a member of the Embry Riddle Athletic Association Council silent auction (4/30), suggested we donate a sailing class in each category; the values are $200 for Camp and $100 for class. He suggested it would be good for the community and for club public relations. Vote carried; certificates will be made up by 4/20.

Lots of construction going on... Gary spent Wednesday (3/2) afternoon with city engineers, Saboungi construction. Plans show ramps going off on each side of pavilion.

Bob Behnke needs help with the Sunfish, both functionally and cosmetically. It is recommended that volunteers pick a boat to work on. He will monitor and coordinate repairs, materials, etc. Contact his at 386-615-0255 to get these ready for the London Symphony Orchestra and for classes.

Calendar: April meeting is Thursday, 4/7. Classes begin 3/6 - 10:00 am, and will run four Sundays, skipping Easter Sunday.

We are looking for the Hobie 14 sail with tram. Inventory and organization of garage and storage is slated as being one of the next major projects.

Doc Kerman is fixed ($400). Other outboard motors were checked: Mercury is officially defunct; Honda will be repaired.

Lew Salughter brought up the possibility of the Navy League Sea Cadet program using HSA as their meeting site. This program will involve 20-25 members in the 14-17 year old age group. It was proposed that meetings be held in the pavilion with drill instruction in the ball field, and the possibility of forming a sailing class exclusively for this program was discussed, and further consideration is being given to offer a reduced rate for this class. The club will not be asked to incur any expense for this program, and all assistance will be on a voluntary participation basis. Since this is a youth program it is also a community-based project No motion was made, as this will be reviewed by the Board at the next meeting.

Due to harsh weather and limited attendance, this meeting was short, adjourning at 7:30.

 

Halifax Sailing Association

Minutes – April 7, 2005

Called to order at 7 p.m.

There was no Executive Board meeting.

Secretary, Patti Light was unable to attend. The minutes were taken by Linda Stackpole.

Treasurer, Geren Thomas, was unable to attend, current balance $19,263.76.

Gary Smith, Commodore:

New members are coming in everyday. There are still 3-4 gold members who have not renewed as of yet.

 

Boat Captains update:

John Baldwin – there is a tear in the main sail of the Buccaneer, taken in for repair, bilge is working fine.

Boat captains are still needed for many of the club boats.

We will be putting a new wench on the San Juan 21.

Upcoming Events:

April 30: 3 events

  1. Touch a Truck – sponsored by the Jr. League, Laura Walker requested to use a sunfish and the lazy susan to set up a display at this event. Families come and the children get to touch, climb on, etc. various types of vehicles (fire truck, helicopter, police car, etc.). Laura would like to have 3-4 people come out and help her and Lee work the display and hand out information on Halifax Sailing Association and summer camp. Scott Tillotson and Linda Stackpole have offered to help. The hours will be from 10:00 to 3:00 at the Advanced Technology Center on Williamson Blvd.
  2. Pram and Sunfish workday – get ready for summer camp
  3. Leisure Services having grand opening of Butts Park on Bellevue Ave. Has asked HSA  to bring a sunfish down and take kids for rides. Need 2-3 people to help and hand out information on the club and camp.

May 7 – Open House

Need several people willing to put their boats in the water or use club boats to take visitors out sailing throughout the day. Club will provide food and drinks for everyone.

Gary Smith introduced our guest speaker for the evening, Ed Sargent from Sails, etc. in St. Augustine. He was invited by DJ and Jamie Nestrick.

Meeting adjourned at 8:15 p.m.

 

HSA EXECUTIVE COMMITTEE MEETING

Thursday, May 5, 2005

Meeting was called to order at 6:27.

Jim Needham was asked for dock data. J&S Marine Services will come to give estimate. Piling repair is put off until June. Needham suggested floating dock for dinghies; also to be put off until June.

Club purchased 12 jack stands for $1,316, as we have several boats we need to get out of the water for bottom repair/maintenance. We've been paying Seven Seas; one round of bottom work will recoup the initial investment. Club will experiment on Stewart's boat first.

Catalina Capri 14 was voted on and purchased for $1000. It is small and easily launched and will be one of the teaching boats.

Equipment shed for all sails, rudders, dagger boards, etc., (anything people would need for general sailing) was proposed. This would eliminate the need for general population to go into the garage. Shed will have combination lock, so no keys would be required. This, too, is to be put off until June.

Stewart is working toward the formation of an Advanced Class. Students should be able to run spinnaker. We currently have no boats with spinnaker and need approximately $600 allocated for equipment, lines and blocks.

Kevin Ray volunteered to build small shed for gas, tanks and paint (flammables) to be stored away from garage and boats. He will provide list of requirements; project is tentatively planned for June, pending construction progress.

Jim Needham will form an Intermediate Class, which will focus on going from small boat to larger vessels, stressing safety and responsibility, radio use, rules, etc. Students will be tested before beginning, and there will be a mandatory book. Students must have book and pass test to sail. Inlet navigation will be included; offshore will be dealt with in Advanced. Creation of Intermediate and Advanced Classes approved. Pricing was discussed: First class (class-work and test) free, with $20 per person per day boat fee for subsequent classes considered. Club will make books available to be factored into cost. These classes will be for HSA members only with a ten student maximum Other material considered: Coast Guard rules to be provided, cruising guides.

ERUA shed put off until June.

Wall between bathrooms still pending completion of construction.

Kevin Ray can get garage doors, tracks, etc., donated to make possible enclosing the pavilion. Cost is estimated at a few hundred dollars for lumber, etc. Everyone agreed; Kevin will need a letter of liability release to secure donations. East and West walls will be first, with decision on design for south end to be determined.

Meeting adjourned at 7:00.

 

HALIFAX SAILING ASSOCIATION

MEETING: May 5, 2005

Meeting called to order 7:06 p.m.

The LSO Regatta will be held Saturday 7/23, with all Sunfish sailing. It was suggested we have tryouts and send our best to regain the cup; club voted to let anybody who wants to participate. Please Email Gary if you would like to be involved. ALSO: Discount tickets to the London Symphony Orchestra performance will be offered to HSA member in blocks of twenty tickets. Again, notify Gary if you're interested.

Our road will be paved after construction is completed, this per Department of Leisure Services.

There was no Treasurers Report, as Geren was out of town.

Vice Commodore, Stewart Munro reported that the Doc Kerman sank Wednesday, 5/4. It was suggested we put bilge pumps in all boats. For now the Club agreed to put a bilge pump in the Doc Kerman, at least temporarily. (Requires purchase of bilge pump and switch, approximately $30; club has battery.)

Advanced Class was discussed. Currently club has two boats available; one needs work. A syllabus will be developed from Jim's outline for the Intermediate Class, which will be a prerequisite for the Advanced. A Class Committee* was formed with meeting planned for 7:00pm Monday, May 9. Saturday, May 14 was tentatively set as first "checkout" day for level placement of interested students, with additional checkouts held one day per month (Sat. or Sun.)

Re: Construction - Stewart asks that everyone please continue to be patient and cooperative, and suggested that no other projects be undertaken until construction is completed. Estimated completion date mid-July, before the LSO Regatta.

There is a clean up Friday night (5/6) and open house on Saturday (5/7) 9-5.

Boat Captain News: Brad DiMarco volunteered for the Kitty Wake, and Christopher Baker will organize work on the Tabasco.

As you are all aware, Jim Lassen passed away last week. The Club will be making a donation in his name to the transplant fund; individual donations can be made directly to his sister.

Brad did a great job contacting 911, but brought to our attention that the HSA address is not visibly posted, and that we need to make our address and instructions clear in the 911 system. Also Club membership applications will be modified to include emergency contact info; Gary will put these on the internet.

Also considered were name badges with emergency info on the back, as well as arranging for CPR classes. Laura will investigate and advise of possible classes.

Basic safety class with power squadron, first aid class, and CPR training were discussed as possible prerequisites or inclusion in the Intermediate Class.

Matt updated us on State rules regarding boats left in the river: You are allowed to keep your boat in the water a maximum of five days out of thirty. State will ticket and tag boats if they do not meet the following criteria:

Boat light must be visible for two miles.

Hull # on stern.

Current registration

City of Daytona Beach does not allow live-aboards except right of passage; however, Holly Hill wants to install a dinghy dock and allow live-aboards. This will take approximately six months to one year to develop.

COMING UP:

Open House 5/7

Howl At The Moon 5/20

Sail-In to Mosquito Lagoon 5/21

(Lou is in charge of island reservations)

Camp will run June 6-11. We have 13-14 prams ready; capacity is ten students and three to four junior helpers. June 11 is the Pram Challenge for families of the students. A cookout and regatta is held. It was suggested the regatta run past HRYC

HSA is to supply four Sunfish for the HRYC event on 6/11.

It was suggested that Club boats should all bear decals. Dean volunteered to make them at no cost in varying sizes.

Wednesday afternoon (5/11) the Ivanhoe in Ormond Beach is the check in point for the Tidy 500 Catamaran race. Launch time Thursday morning is 10:00. All boats will be on the beach and it's a great chance to see some first class catamarans.

Meeting adjourned at 8:15.

*Class Committee:

Nicky O'Connor, Jim Needham, Stewart Munro, Bill Fields, Brian, Lee & Laura Walker, Gary Smith, Patti Light

 

HSA EXECUTIVE COMMITTEE MEETING

Thursday, June 2, 2005

No Executive Meeting, due to absence of most members

 

HALIFAX SAILING ASSOCIATION

MEETING: June 2, 2005

6:20 PM

Meeting was called to order; first order of business was report on piling repairs and boat cleaning. The pilings were inspected and a repair quote submitted: $175 per piling, plus $100 labor. We need to a minimum of two, and to restore two broken ones. Also, the dock will be leveled and the remainder of the pilings firmed up. Approximate budget $750.00 Jim Needham suggested triple pilings, cable wrapped, on southwest side and adding an anchoring point to the dock, which would bring the total to $1100.00.   It was further suggested that a budget of $1500 be allocated, which would include flattening the dock. Budget approved, and Jim will contact Hull Marine Services.

Dennis Gorden offered his tank and equipment for cleaning the boats; however, to have it done by a professional will run $1.00 per foot if we do them all, $1.25 per foot for one boat. This was approved, with frequency of cleaning to be determined by need. Gary will make necessary arrangement.

Intermediate Class begins Thursday, June 16, at 6:00pm. Jim Needham will conduct classes and is putting together syllabus. Books (Sailing Fundaments by Gary Jobson) have been purchased and will be provided for the class.

All construction projects are postponed until the City finishes their work. Estimated completion date is whenever they are finished (per Gary.) Jim will put a platte of the HSA site on AutoCAD to begin developing ideas for construction and improvements. Among the suggestions for consideration was parking outside the gate once landscaping is completed, vehicle entering only to move boats. Paving our road has been cut from the budget; that is now up to us. One possible solution is to dig ditches and fill with gravel for drainage and resurface the road. No decision was reached at this time.

Brian Blevins donated the Kittiewake and a Hobie 14. In return for his generosity and many contributions to the Club, it was proposed we make him a lifetime member ($80 annual membership.) Motion carried.

From Bill Fields: The lawnmower needs a starting cord. John Baldwin will bring his yard tractor for the Club's consideration as a donation. Also, Lee is donating a mower and will deliver it when we are prepared to store and maintain it.

A Beachmaster Log has been proposed and submitted. It will be used in conjunction with the sign-in log to keep track of what boat is used, etc. A checklist per boat, to be completed before and after sailing, includes such specs as oil, lights, riggings, etc.

Gold Memberships will require a documentation of activity for renewal. These are to be maintained along with the check-off sheets. Personal boats must be used to continue Gold status.

Cat Tracks were proposed, cost approximately $400. These will have combination locks, with all cat owners having the combination. Discussing is underway regarding reorganizing cat storage, possible stacking, etc.

Camp begins Monday, June 13, with 12 boats ready to go. The class has 15-16 kids registered. Thanks to Steve Caron, Pete Haley and many other volunteers who make this possible. Gary noted that at one time this event was the sole fund-raiser for the Club; however, with 109 paid members as of May, the dues themselves are now a significant source of support for the Club.

The LSO Regatta is July 23. The orchestra members come, barbecue and race - as many short races (all Sunfish) as possible so everybody gets a chance to race. We all get acquainted, and then we win the Orchestra Cup back, which they've had since the 2003 overturn. (Gary said so) All levels are welcome to participate. Then on Saturday, July 24, the Hobie fleet takes the orchestra members out into the ocean. Contact Gerren for group rate tickets to the Pop Concert on July 23.

And speaking of the Hobie Fleet 80... Steve Caron is commander of the fleet, which was started in 1968 by Gaulden Reed. For those of you who don't know Gaulden's background, he sailed with the Mr. Hobie in Hawaii and sailed the second Hobie 14 ever built. The Gaulden Reed Summer Sizzler is 6/18 and 6/19, and is held at the Beach Plaza Club, north of Seabreeze. The buoy race is in the ocean, and there will be 35-40 cats of all classes. Also, In July there is a distance race to New Smyrna and back.

HRYC has a series of offshore races approximately once a month, throughout the summer. Dennis Gorden attended our meeting and encouraged HSA to get involved, saying we have three boats capable of racing, including the Tabasco and the Catalina. We need 2-3 people crews; he'll supply captains if needed. He strongly recommended racing for the experience and to establish skills required for crews to effectively work together. He also extended an invitation for HSA members to go on some of the HRYC boats.

Fourth of July is approaching. A sail-in was proposed, with tentative plans to anchor overnight in Ormond, approximately half-way past Seabreeze, to enjoy the fireworks.

 

MEETING ADJOURNED AT 7:00PM

HOWEVER! We were having such a good time, and there were so many new members present we hung around a while just introducing ourselves and chatting.

General tidbits: Gerren is still out with his back. Stuart will be back from the Bahamas this weekend. Christopher has created the Yahoo group for member communications. Our Open House was a huge success, resulting in several new members. Gary noted that six boats had been purchased recently by members within their first 1-2years of joining. We discussed the benefits of being exposed to several different boats before buying, and the opportunities and advice available as a result of affiliation with the Club. There was a big turnout for this meeting, and it's great to see so many people - especially new members - becoming so active in the Club's activities.

 

JULY 7, 2005

No real Executive Board Meeting, due to absence of most members.

 

JULY MEETING OF THE HALIFAX SAILING ASSOCIATION

July 7, 2005 - 6:30 PM

Meeting was called to order by Commodore Gary Smith. First topic of discussion: John Baldwin’s brother has an older International Harvester Cub Cadet, which he has offered to donate to the Club. Could also be used to pull small boats. It does need work (battery, carburetor valve float.) Agreed it should be evaluated; Matthew agreed to check it out; if accepted, repair budget not to exceed $200.00. Lee and Laura also offered a mower, and it was agreed that since we want to propose to maintain the property outside our gates for the City in exchange for the use, it would be beneficial to have two mowers.

The new sod is in; everyone needs to pitch in and move the hoses around to soak the sod, then let it dry out. Sprinklers were discussed; a budget will be developed based on length, etc. Abby agreed to oversee sprinklers every other day for the next two weeks to provide time for purchase and installation.

Gold Membership Committee met and wil lsubmit list of those ineligible for renewal in 2006 by November 1, 2005; this enables them to give two months notice to vacate. There is a waiting list for these Memberships. Requirements for good-standing status: 1) Organize and maintain yard.. 2) Must currently fulfill terms, including meeting attendance and usage of boats. Gary has provided Gold Member box for forms to document activities and usage.

Discussed qualification for taking out larger boats. These include:

Must be checked out for acceptable levels of skills and navigation knowledge. This

should be done in reasonably heavy weather, using Intermediate Class guidelines..

Guests cannot serve as Skipper (Member must be qualified to handle all responsibilities.

Members taking out 2-keel boats are required to carry Sea Tow.

Must have VHF radio and other basic equipment.

Boat captain must physically check out the boats before and after.

Captains are responsible for maintenance and service of boats. Lee, Fleet Commander, will send Emails outlining skills requirements, and be responsible for organizing and coordinating all boat captains, which includes Stuart (Pearson), Christopher (Tobasco), and Bill Fields.

Regarding the pilings, we will do repairs only at this time, to begin immediately; no permits needed.

Roof repair - Ken and Scotty have put together a quote to do all work at no charge, if City will provide materials. Metal roof has been promised.

 

Stuart discussed more Vice-Commodores, as well as assigning duties to members. Jim Needham suggested work participation as part of Membership requirements. Recycling was discussed, but since the City does not pick up here, members who wish to do so should fill bins and take recyclables home. Any trash of any type left will be place out for trash pickup.

It was agreed that the Pram Challenge would coincide with the LSO Regatta this year, with LSO sailing noon to four, Prams in the morning, tentatively. Steve and Pete also brought up the necessity of retiring the old prams, and requested a budget of $15,000 for the purchase of ten prams for classes. They propose a repayment plan based on classes offered on a continuous basis throughout the summer, for which there are already requests. The plan includes employing two US certified sailing instructors (Embry Riddle students a possibility.) They have the support of Dennis Gorden who will approach HRYC, as well as other sailors for additional resources so the entire budget is not funded by HSA. This proposal will benefit the youth programs, the City, HSA, and HRYC. Pete agreed to gather necessary data, and Patti and Jamie both offered to draw up the prospectus. Stuart motioned that upon receipt of the plan HSA will back the concept of summer-long youth sailing training program with potential capital investment from HSA. Motion carried. Also, Steve and Pete thank everyone who particiated in Sail Camp.

We must determine what to do about boats with title issues and those requiring investments of time and money. Sale of donated boats was suggested, as well as becoming more selective. Boats currently HSA property should be adopted by boat captains if we decide to keep them. "Booger" needs evaluating and a budget set ($1000), as well as a boat captain. Will try to sell the Kittiewake. Have been offered a 12' Puffin; a committee was formed - Stuart, Jim Needham, Christopher Baker, Bill Fields - to evaluate this and all future boats offered to HSA.

And hurricane plans and preparations must be made now. Gary will get blueprints of property to Jim Needham to put on AutoCAD. Agreed we should buy anchors and rebar and have moorings in place; volunteers needed to assist in getting all these arrangements completed.

 

July 9 Sunfish work day and class

July 9 & 16 General workdays. Suggested getting dumpster and a bobcat for clean-up; we have two weekends before LSO. Gary will investigate feasibility

July 14 CPR class ($25.00 fee)

                                July 16 Gilligan’s Run

July 22 Howl at the Moon

July 23 LSO Regatta

Meeting adjourned at 8:00pm.JULY 7, 2005

No real Executive Board Meeting, due to absence of most members.

 

Halifax Sailing Association

General Membership Meeting

August 4, 2005

 Meeting called to order at 7pm.  In attendance (from sign in log and visual scan) were: Bill Fields, Christopher Baker, Steve Caron, Adrian Spitz, Gary Smith, Linda Stackpole, Jim Needham, Dean Spletter, Lew Slaughter, Bob Behnke, John Baldwin, Larry Brinson, Blanche & Garen Thomas, Art & Bunnie Poole, Katherine Hunter, Dennis Gordon, Patricia Darlington, Roger Cutler, Abby Ward, Eric & Lois Lehmann, Brad DiMarco, Cliff Jones, Kathy Rodgers, Lee & Laura Walker.

Board meeting moved to Monday night, August 8th, 2005 due to bleed over attendance from general membership at the board meetings.  Board meetings, though not closed, should be attended primarily by those on the agenda and members of the Board.  Too many general members in attendance have recently created excessive discussion and little action on agenda items.

Vice Commodore

Absent; no report.

Treasurer

Garen Thomas reported that the incorporated name of the organization is Sailing Center, Inc.  He also presented the attached report regarding year over year trends, income and expenses.

Secretary

Absent; no report.  Minutes from last month’s meeting (and prior several years’ worth) are posted on the website under Miscellaneous (button on left side of main screen).  Agendas are also posted there.

Fleet Commander

Lee Walker reported that he is creating a web-based form for reporting items in need of repair and will also have forms available at the Sailing Center.  Boat captains will be notified of necessary repairs and assisted in making contact with skilled repair people and/or vendors for supplies. 

General Business:

Youth Sailing Program

Steve Caron reported information on Youth Sailing program—while they have not progressed toward a business plan, as requested at last month’s meeting, he and Pete Haley did gather additional data.

In a search for available Optis, they found at least 15 used boats currently for sale across the country, with 3 in Florida.  Prices ranged from $500-3,100 each.  They also spoke with Sarasota Sailing who recommended a Rotomold boat with kick up rudders, an Australian made which could sail in Green Fleet or open class but which is not Opti class legal.

The Vanguard rep offered 6+ trainers at $1,800 – 2,000 each with free shipping.  Steve also believes they could throw in some extras such as sail covers and that the personal contact might help as a parts connection down the road when repairs are needed.

Steve mentioned that Lynn McCoy offered help as did Dennis Gordon re: promoting youth sailing programs through HRYC and corporate sponsorship connections. 

The similar camp program in Fort Lauderdale runs 10 two-week sessions each summer, with one in the morning and one in the afternoon.  Cost is $225 per student.  They suggest hiring 2 US Sailing certified trainers with about 5 students each per session and anticipate that this would yield $8,000 gross, $3,600 net after costs and paying instructors at $400 per week for 40 hours.

Bob Behnke noted that the “results sound worthy of consideration” but suggested that the business plan include costs of marketing the program.  He also suggested that the club might want to have 2-3 Optis available for the best students to race class legal, if desired.

HRYC Racing & Upcoming Events

Dennis Gordon informed the club that the last two HRYC offshore races of this season are being held on August 14th and September 18th and are open to any sailboat capable of participating.  HSA members need only complete an application for the HRYC to supply a PHRF rating, GPS settings, maps and information.  HRYC has also invited all racers and spectators to the Yacht Club for dinner and a cash bar. 

Boats participating should plan on leaving the HSA dock by 8am as the race begins at the offshore East buoy at 11am.  Bimini class boats race a 6.7 (one lap) course and non-spinnaker class boats race 2 laps.  Gary Smith will serve as race committee chair and Dennis, Katherine and Pat will assist with HRYC race information.  Additional information is available at the HRYC site.

There is also a race September 2nd race leaving the sea buoy at 6pm for Saint Augustine.  The entry fee is about $34 and slips may be available free at Commache Cove.

The final event of the season is the Lipton Cup, sponsored by the New Smyrna Yacht Club and being held October 21st – 23rd.  There is a party on the 21st with racing on the 22nd and 23rd and an awards ceremony closing out the 23rd. 

There is interest in forming a small boat Winter Series.

 LSO Follow Up

The London Symphony sailing group sent an appreciation gift of four wine goblets with different years of LSO insignias etched in.  Gary plans to take pictures for the web site and write an email thanking them for their participation and their gift.

 Error in MainSheet

Several members noticed that the Pram Challenge winners were listed incorrectly in this month’s MainSheet.  Top 3 racers were actually Ashley Koren, Erica Howell and Blake Masker.  Next month’s MainSheet will reflect correctly. 

 With no further business, the meeting was adjourned at 8pm.

 

Halifax Sailing Association

Board Meeting

August 8, 2005

 

Meeting was called to order at 6pm.  In attendance were:

Commodore Gary Smith, Vice Commodore Stewart Munro, Treasurer Geren Thomas, Fleet Commander Lee Walker and members Jim Needham, Jamie Nestrick, Kevin Ray, Matthew Hutchison and Laura Walker (acting Secretary).

Building Projects and Improvements

Kevin updated the group on availability of garage doors to proceed with closing in the East and West sides of the building and will follow up after his return to work from shoulder surgery.

Jim will call Halifax Marina regarding piling repairs and will report at the next meeting.

Jim also reported that in order to build the desired shed for storage of Sunfish and youth sailing boat parts, Scotty has advised that we will be required to get permits.  Jim estimates that approximately $7,000 will be required to complete this project, which would measure approximately 10 x 30 x 8.  This would be an extension on the North side of our existing building, utilizing similar ¾ to 1” plywood.  Initial cost is $5-600 for concrete and form foundations.  Jim will follow up by sharing his drawings with Scotty, who can assist with engineering details and getting stamp approval.  Gary will follow up with EZ (member) regarding drafting assistance. 

It is anticipated that the club would move the ERAU storage area to this new building to allow the bathroom area to be closed in for more permanent food prep and storage.

Geren Thomas suggested setting up a building fund for donations from members and other interested persons.  Discussion followed regarding raising dues or levying a special assessment on members and/or soliciting corporate or external business donations.  We currently have 140 memberships sold for this year.

Gold Membership Update

All boats have been labeled and the new system of Gold members filling out slips used to update the website information seems to be working.  Lee suggested a rate plan based on boat size.  Geren will follow up on creating several proposals for fee changes, including a per day dock use fee.  Members should be reminded that tying boats up on the East face of the dock should be rare as the dock is being damaged by wake traffic rocking East docked boats.  November 1st is the goal for providing a list of members whose Gold status is likely not to be renewed.

Qualifications for Large Boat Use

First discussed in detail at the July board meeting; Jim and Laura will formalize information from Intermediate Sailing class qualifications and present next month with a checklist.  Currently only Stewart can check out sailors on the Pearson and Tabasco.  The objective is to provide a written exam and also a practical, where prospective members or sailors will display competency operating these boats prior to being able to reserve them and take them out.

Sailing Classes

The Advanced Sailing class should include ocean navigation and Inlet passages. 

Discussed that interested folks should also be sent to the Coast Guard Coastal Navigation classes rather than trying to have Intermediate and Advanced Class instructors “reinvent the wheel” or give them too much to handle.  Lee volunteered to follow up with the Coast Guard regarding their class offerings and possibly attending a membership meeting to speak and/or teach.  Geren suggested that the club set up a level to which our instructors teach new sailors and then provide information on where to go further in classes with Coast Guard and other schools or certifying programs.  Certifications or letters from such programs could be accepted along with practical exams to qualify new members to sail the larger boats.

The next Intermediate Sailing Class is Thursday, 8/11 and final class is Thursday, 8/18.  This will end the written classes; check out times for skills still need to be scheduled and administered.

The next Beginning Sailing classes are scheduled for the 4 Saturdays in October.  This class is already full and there are no underprivileged slots currently available for this class.

Barge

This has become a lower priority right now, per the Board and it was decided that using inflatables and covering them when not in use is probably sufficient in the short-term.  Scott Tillotson will be contacted regarding possible repair work that he mentioned being trained to do.

Sod

No need to discuss permanent sprinklers.  This is hearty grass and we can continue moving hoses until it is fully established.  Stewart says it may turn brown, but won’t die.

Ken Wosyluk

Board agreed to award life membership for his roof contributions.  Also Gary will follow up with him regarding a deadline for moving his Catalina, as the trailer is needed for Stewart’s move and other club projects.

Booger

Scott Tillotson has expressed an interest, but the group agreed that if Scott doesn’t pick the boat up by 8/14, a club work day will be scheduled for 8/20 and Gary will contact Brian Blevins regarding use of a trailer to move it for disposal.  Gary also suggested using the black trailer if needed.

Security

Stewart is no longer living at the club for security and clean up and Abby Ward withdrew her recent request to take his place.  General membership needs to show increased care and diligence.  The board suggested not leaving outboard motors out and security locks were agreed to for all club outboards.  We also need to mount NO TRESPASSING signs at 50 foot intervals along the perimeter and the group agreed that more lighting is desirable.  The group also discussed mounting security cameras, with or without recording capability.  Board decided on 3 focused lights on specific areas of the yard, primarily West facing.

US Sailing Certification

Jim is planning to take their classes and follow up on what is required to teach classes here on our boats with HSA paying instructor’s expenses.

Kittywake

Gary will advertise for sale on the website and Lee will place an ad on EBay.

Board Expansion

Gary suggested adding 3 positions—this will also maintain an odd number of members for ease of voting:

Fleet Vice Commodore- oversees boat captains and repairs

Membership Vice Commodore- oversees Gold membership and hospitality

Events Vice Commodore- oversees public relations, racing and promotions

Several new "chair" positions will need to be filled under these Vice Commodore positions.

A decision was made to present this idea to the full membership prior to year end with details, possibly presentation in October.  This will be followed by elections in December.  In the meantime, some positions will remain vacant until January, 2006.

 See Officers for more details

 

HALIFAX SAILING ASSOCIATION

SEPTEMBER 1, 2005

No Executive Committee Meeting due to absenteeism

Meeting called to order at 7:00pm by Jim Needham.

Treasurers report was handed out. Gerren Thomas said he would be available to answer any questions.

OLD BUSINESS

Voted to put up security lights.

Prams: Bob Benke says club will donate at least a portion of the last two years’ camp fees to be placed in escrow for a maximum period of twelve months. This money is to be used as seed capital for soliciting private and corporate funding for the acquisition of prams. Subject of miscellaneous parts for prams in the middle of the pavilion. This area needs work, and there was a question as to the sale of these items, or should they be tossed or stored.

Lee called the Coast Guard regarding the No-Wake Zone. We must determine if it is this jurisdiction is city, county, or federal. Laura will follow up.

Hurricane plans: Boats were moved and the arrangement seems to be working. There was discussion of additional movement. Anchors and rebar purchases, as well as moorings, are pending the plat and approval.

Vice Commodores: Three new positions have been created - Boat Captain (Lee Walker), Grounds, Docks and Buildings, and PR, Marketing and Events. These are to be presented in November with elections to be held in January. Gary Smith and Dave Robinson will go over by-laws and charter.

Roof has been started, no metal yet.

Pilings: Thad Adanek will be back in town next week and will meet with Jim Needham regarding pilings.

Gold Membership notification is still in the works and pending. Gary is documenting activities to compile a list for website regarding member activities and frequency. Currently there are eight members targeted.

We have both mowers; Cub Cadet is running.

Lee is preparing two web pages to report anything wrong with any boat. He will, in turn, notify the boat captains. Site will also have log.

NEW BUSINESS

We would like to build a ten-foot extension on the north end to house all small boat gear. (This will not interfere with the loading ramp.) This will be specifically for day sailors, and all members will have access. This will enable us to devote the garage exclusively to motors, tools, etc., and access will be limited. Funding of project was discussed; options include a one-time increase in dues (a donation); also considered looking for outside donations - such as City - but need quick cash. A general dues increase was also brought up (currently 140 members.) A budget of $7,000 for materials is estimated, and it was suggested that club members do the work. We must submit plans to City for approval if we do it ourselves. A $50.00 donation per member would provide for materials. This will be brought up for discussion next meeting, but the first step is to get City permission. Target completion by next summer.

EZ (?) was approached regarding moving his boat and being live-aboard security. He has investigated pilings and reports there will be a problem getting pilings in as we have now have 70' pilings, with55' in the ground. For $85 a day we could rent a pump to blow out mud and bring the boat in. We have a 2" pump which may work.

Boat usage: Recently there have been incidents of boats being left on the beach, rigged. All swing-keel, Pearson and Tabasco, cannot be abused. This is major job of boat captains. We would like to have added to rules and regulations a required log sheet so boats are left ‘ship-shape.’ Anyone in violation will be suspended for the remainder of the year. This issue must be addressed.

Sunfish: Bob Benke is seeking volunteers for commitment to Sunfish repair, and to inventory and inspect Sunfish rigs. We need a volunteer for a primary responsible party. Bob will bring parts and materials and be available to lend his experience, but after such a long run of service in this area, he feels someone else should have the opportunity to take over this commitment.

There was some discussion regarding implementing a standing rule that if there is no Beach Master, no one is allowed to go out. One of the factors that draws us to HSA is the casual atmosphere, and hopefully everyone will comply by the rules and care for and maintain the boats and grounds, thereby eliminating the need for this policy.

Requirements for sailing HSA boats were discussed. Jim Needham suggested that the Beach Master policy not be a requirement, but proposed sign-up sheets be an absolute requirement, along with an emphasis on participation in workdays. Other suggestions included an annual orientation at renewal time, a member info packet, or an HSA Membership Handbook.

Bob Benke requested a commitment date to get the extra monohull out and make space. This must be voted on; slated for next HSA meeting.

Trimaran rigging: It was suggested we put rigging on Ebay, and put roller furling and rigging on Pearson. Also, attempts are being made to sell Kittiwake. We need to get deadlines on all agreements, with "on or before" dates, signed.

Dennis Gorden offered his floatable for Sunfish classes. No new developments concerning the Club getting a serviceable chase boat.

Meeting adjourned at 8:00pm.

 

 

HALIFAX SAILING ASSOCIATION

October 6, 2005

7:00 pm

 

Minutes of September meeting reviewed and accepted

There will no longer be Sailing Camp as previously structured. Instead Steve and Pete will offer half-day sessions, beginning with one session per day and growing to two sessions per day, offered six days per week. The effort is to purchase Opti’s as opposed to Prams.

Nominations for next year’s Executive Board will be submitted next meeting.

Descriptions of the positions are to be on Website.

The building of the storage unit (proposed 12') was approved, pending

approval of City.

It was agreed we should resurrect the inflatable for a safety boat and we

need to purchase a motor. Also, Dennis Gorden offered to loan his.

The new access system was discussed with budget to be determined. Proposed

is a system requiring ID cards to gain access. These cards would log activities and

be color-coded to denote level of ability/classification. Additionally, access to certain areas and

equipment could be monitored by these cards and classifications. Membership Handbooks are to

be developed and printed, and distributed along with the ID cards, making each member aware

of and responsible for all club policies.

As per the Board Meeting, dues will be raised, due to supply and demand, with all payments due

in full 1/1/06. Dock expense and more members using the boats and equipment more translates

to higher maintenance expense. Raise will support new sails, expense of building, docks and

pilings. If boats can’t be fixed and aren’t being used, they will be eliminated.

Boat usage fee will not change at this time, still approximately $1.00 per foot.

Long Term Goals:            Expansion into area outside gate 

                                       Mooring priviliges from City

                                       Moving of “No Wake Zone” sign

Re: EZ live-aboard for security: First requirement is securing approval of City for Club to allow

an assigned security person to live aboard. Until then further discussion is moot.

Re: Beachmaster - We would request volunteers for Saturdays and Sundays to be available to

members for the following: Hospitality, able to run safety boat, new member safety monitor, help

with location of items. Having someone fill this role would free up other members (i.e., Jim

Needham) to complete work projects uninterrupted. It was also suggested CPR be a requirement

and each member take one day annually.

It was suggested that the Club purchase a 20' pontoon for our Club boat.  Steve has access to one

with an asking price of $6,500, and a possible purchase price of $5,000.  The acquisition

committed is to investigate and consider.

 

Meeting adjourned at 8:00 p.m.

 

HALIFAX SAILING ASSOCIATION

NOVEMBER 3, 2005 - 7:00 PM

Gary Smith called Meeting to order.

Stuart Munroe had no Vice-Commodore report.

Geren Thomas handed out Treasurers Report, including a three-year comparison and sketch of proposed addition/improvement to club facility. He projects that this will be a big-expense year, as we now have a much larger membership. This means more money coming in from membership dues, but also higher expenses as a result of increased boat usage. Also, in the future all expenses will require Board approval and checks require two (2) signature.

Steve Caron and Pete Haley raised the issue of summer camp again. They submitted the attached draft of a proposal for the HSA Youth Training Program and the purchase of Optis. Per Gary, we still need a formal business proposal to submit to potential contributors. HSA can plan seed money in an escrow account with which to request contributions. Jim Cunningham suggested the possibility of individuals purchasing and retaining title, while the organization makes payments with interest. Date is to be picked for Committee Members to submit to Garen the proposal for the website. May require not-for-profit status to attract donations. Proposal calls for $4,000 in escrow business account.

Pat had no report on Winter Series, as he has been out of town. Current info is available on the website. First race is Turkey Trot, 11/19, open to all boats, progressive rating system. There are plans to establish and develop a venue and continue into summer with Wednesday night races.

John Baldwin represented HSA at Our Lady of Lourdes "Hobby Fair" October 27, in association with their anti-drug program. Thanks to John, Roger Cutler, and Kevin Ray, who took the RC model and a pram and passed out fliers.

Nominations for next year’s Board of Directors was held, as follows:

Commodore        Gary Smith

1st VC                Roger Cutler & Stewart Munro

Fleet VC              Lee Walker

Membership VC    Laura Walker

Treasurer            Russell Brown

Secretary            Pat Behnke & Linda Stackpole

Voting will take place at the December 8, 2005 meeting. This will be a short meeting - covered dish, door prizes, party.

Meeting adjourned at 8:00 pm.

Note:  As of 11/20 Roger Cutler and Linda Stackpole have declined their nomination

 

 

 

We can be reached at 386- 238-SAIL (7245), info@HalifaxSailing.org, or contact Bill Field